Corporate Secretarial Philippines

ib vogt GmbH; Berlin; Vor Ort; EUR 80.000 - 100.000; Vollzeit

Zusammenfassung

A global renewable energy company in Berlin seeks a Corporate Secretary to support strong corporate governance and manage compliance requirements. Responsibilities include preparing legal documents, assisting in corporate housekeeping, and coordinating with the legal team based in Berlin. Candidates should hold a degree in Legal Management or Law, possess 1-3 years of relevant experience, and demonstrate familiarity with SEC transactions. A diverse and inclusive workplace offering great growth opportunities awaits you.

Leistungen

Dynamic and diverse work environment

International exposure

Professional growth opportunities

Qualifikationen

• 1-3 years experience in corporate secretarial work.
• Familiarity with SEC and other government transactions.
• Ability to liaise with other departments and JV partners.

Aufgaben

• Handle corporate housekeeping requirements for the ib vogt PH companies.
• Prepare documents for annual business permits and licenses.
• Assist in filing legal documents and coordinating with the legal team.

Kenntnisse

Corporate secretarial work

Drafting Minutes of Meeting

Liaising with departments

Knowledge of SEC transactions

Legal Management

Ausbildung

Bachelor's or Master's Degree in Legal Management, Law or related field

Jobbeschreibung

ib vogt is firmly committed to supporting the decarbonisation of the global electricity sector. The company focuses on the global development of turnkey PV plants and battery storage projects as well as the expansion of its IPP portfolio. In these areas, the company performs all integral services of the value chain from development, financing, and EPC, to O&M and asset management.

Headquartered in Berlin, Germany, ib vogt has established various offices across Europe, Asia Pacific, the Americas, and Africa as part of its presence in over 40 countries. The company works together with numerous partners globally, augmenting its in-house team of over 900 staff. ib vogt has built or has in construction more than 4 GW of PV power plants globally with a project pipeline of more than 60 GWp.

Job Description

Job Summary

The main purpose of the role is to support strong corporate governance and ensure the company’s compliance with applicable corporate and regulatory requirements, as well as maintaining statutory records, organizing and documenting board and shareholder meetings, advising directors on governance obligations, facilitating regulatory filings and disclosures, and acting as a liaison between the board, management, shareholders, and regulators.

Job Description

• To handle the corporate housekeeping requirements for all the ib vogt PH companies, as well as other ib vogt APAC companies, including but not limited to the preparation of minutes, Secretary’s Certificates, board resolutions, GIS, and regulatory compliance requirements with the applicable government agencies, particularly SEC, BIR, and local government.
• To handle preparation of documents to secure the annual business permits, licenses, certifications and other required documents for development of the projects.
• To take charge in the administration and filing of all the legal files, documents, invoices of the PH team and CorpSecAPAC team in accordance with naming conventions, as necessary, including but not limited to uploading the important files onto data rooms.
• To assist any other assigned legal work or task in relation to the companies and projects of the PH team as may be assigned by Legal Counsel.
• To assist the CorpSecAPAC team to fix appointments with the notary public in Philippines, Malaysia and Singapore.
• Corporate Reporting to the company headquarter’s Legal Team (Berlin)

Qualifications

Requirements of This Role

• Bachelor's or Master's Degree preferably in Legal Management, Law or related field.
• 1-3 years experience in corporate secretarial work
• Familiarity with SEC and other government transactions
• Familiarity with the Revised Corporation Code
• Prior knowledge or experience in drafting Minutes of the Meeting, Letters or Memoranda
• Ability to liaise with other departments and JV partners
• Preferably prior experience working with Board of Directors

Additional Information

What We Can Offer

• Dynamic and diverse work environment with colleagues from around the world.
• A truly international exposure.
• An open-minded and highly motivated team.
• Interesting and challenging tasks.
• Encourage both teamwork and personal responsibility.
• Great opportunities for professional and personal growth & experience.

At ib vogt, we are committed to fostering a diverse, inclusive, and respectful workplace where everyone can thrive. We believe that embracing diverse perspectives drives innovation and helps us better serve the global communities we operate in. As an equal opportunity employer, we provide employment opportunities without regard to age, ethnicity, religion or belief, gender identity, sex, sexual orientation, disability, pregnancy or maternity, marriage and civil partnership, or any other protected status.

We strive to create an accessible recruitment process for all candidates and are happy to discuss reasonable accommodations to support your application. As a global company, we acknowledge that accessibility provisions may vary by location depending on local infrastructure and legal requirements. If you have a disability or require any adjustments during the recruitment process, please let us know - we will do our best to support you.