AEP Executive Support

The Florey Institute of Neuroscience and Mental Health; Heidelberg; Hybrid; EUR 49.000 - 54.000; Vollzeit

Zusammenfassung

A leading research institute in Heidelberg, Germany, is seeking a highly organized Executive Support professional to provide exceptional administrative support to the Chief Investigator and Executive Team of the Australian Epilepsy Project. This role entails key responsibilities including managing communications, coordinating project activities and events, and maintaining operational efficiency. The ideal candidate has prior experience in executive support, strong interpersonal skills, and preferably knowledge of the medical research environment. Flexible and hybrid working arrangements are available.

Leistungen

Flexible working arrangements

Collaborative environment

Purpose-driven team

Qualifikationen

• Prior experience providing executive-level administrative support.
• Excellent organizational and time management skills.
• Strong interpersonal and communication abilities.
• Proficiency in Microsoft Office Suite.
• Ability to manage sensitive information with discretion.
• Experience in medical research or university environments (highly desirable).

Aufgaben

• Provide high-level administrative support to the AEP Chief Investigator and Executive Team.
• Act as the primary point of contact for internal and external stakeholders.
• Manage diaries, correspondence and meeting coordination.
• Prepare agendas, briefing documents and accurate minutes.
• Draft professional reports, presentations and communications.
• Maintain databases and records to ensure operational efficiency.
• Coordinate project activities, events and functions.

Kenntnisse

Organizational skills

Time management

Interpersonal skills

Communication abilities

Proficiency in Microsoft Office Suite

Discretion in managing sensitive information

Ausbildung

Bachelor's degree in Science or similar

Jobbeschreibung

Compensation and Working Conditions

• $87,159 to $94,347 per annum full-time equivalent up to 17% Superannuation
• Full-Time and Part-Time considered (3-5 days per week)
• Fixed-term until 31 December 2026
• Heidelberg / Hybrid Location

About Us

The Australian Epilepsy Project (AEP) is a national-scale research program funded by the Medical Research Future Fund (MRFF) Frontiers Initiative and is made possible through the combined support of The Florey and other institutions. Our mission is to transform epilepsy care through world-leading diagnostics and accelerate the next wave of health innovation using big data machine learning and entrepreneurship. You can learn more about the AEP in this short video.

About The Role

We are seeking a highly organized and proactive Executive Support professional to provide exceptional administrative support to the AEP Chief Investigator and Executive Team. This role is pivotal in ensuring smooth operations and effective communication across the project.

What You’ll Do

• Provide high-level administrative support to the AEP Chief Investigator and Executive Team.
• Act as the primary point of contact for internal and external stakeholders.
• Manage diaries, correspondence and meeting coordination.
• Prepare agendas, briefing documents and accurate minutes; track action items.
• Draft professional reports, presentations and communications.
• Maintain databases and records to ensure operational efficiency.
• Coordinate project activities, events and functions.

About You

• Experience providing executive-level administrative support.
• Excellent organizational and time management skills.
• Strong interpersonal and communication abilities.
• Proficiency in Microsoft Office Suite.
• Ability to manage sensitive information with discretion.
• Experience in medical research or university environments (highly desirable).
• Bachelor's degree in Science or similar (desirable).

How to Apply

If you feel this role is right for you please apply with a Cover Letter outlining your interest and experience and your Resume. Please note that you are not required to respond to the criteria in the Position Description.

Applications close Monday 8 December 2025

Visa sponsorship is not available for this position. This role requires current valid work rights for Australia. The preferred applicant for this job will be asked to consent to a police check.

Why Join Us

• Be part of a purpose-driven team making a tangible impact.
• Work in a collaborative environment that values innovation and inclusivity.
• Flexible working arrangements available.

Working at The Florey

The Australian Epilepsy Project is made possible through the combined support of The Florey and other institutions. With a 50-year history the Florey is the largest brain research centre in the Southern Hemisphere with teams of researchers dedicated to building knowledge on a range of neurological and psychiatric conditions. Learn more about our Research Impact.

Our reputation for innovative research and our position as the leading brain research institute in the Southern Hemisphere attracts the best and brightest. Connected by our shared mission to improve lives through brain and mental health research The Florey provides a dynamic and inspiring workplace where you can develop your career. We have a deep commitment to diversity and creating an inclusive workplace culture where our people can excel and thrive and support our exceptional people to make a positive impact on the local and global research community.

Learn more about working at the Florey here.