Office Assistant jobs in United States

Job Description

We’re seeking a Receptionist / Administrative Assistant to join a busy and well‑established industrial service company in Kelowna (near McCurdy Place). This is a temporary position until February 2026, ideal for someone who enjoys providing excellent front‑line service in a professional, customer‑facing environment.

As the Receptionist / Administrative Assistant, you will be the first point of contact for visitors and clients—handling phone calls, assisting with walk‑in traffic, and supporting the administrative team with data entry, invoicing, and general office coordination.

• Answer and direct incoming calls; provide information or route inquiries as needed
• Greet and assist walk‑in customers and visitors in a friendly, professional manner
• Enter work orders accurately and promptly into the system
• Support invoicing and accounts receivable preparation using Sage 300
• Maintain office supplies and assist with general administrative tasks
• Provide backup support to other administrative staff as needed

• Previous administrative or reception experience (entry‑level candidates welcome)
• Strong verbal and written communication skills
• Excellent customer service and interpersonal abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with Sage 300 is an asset
• Highly organized with strong attention to detail
• Ability to work independently and as part of a team

• Hours : Monday to Friday, 8 : 00 AM – 4 : 30 PM
• Location : Kelowna, BC (near McCurdy Place)
• Duration : Temporary role until February 2026

• Ability to sit for extended periods and use a computer
• Occasionally lift up to 10 lbs

If you’re a friendly, organized professional looking for a temporary opportunity in a dynamic environment, we’d love to hear from you!

To apply, please send your resume to : Elsa Capanas – #ONDT