Administrative Assistant - Repost

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 30,000 - 60,000; Part time

Job summary

A healthcare organization in Manitoba is seeking an experienced administrative assistant to support office functions and maintain efficient operations. The ideal candidate will have significant experience in a healthcare setting, proficiency in Microsoft Office, and strong organizational skills. Responsibilities include composing correspondence, supporting committee functions, and ensuring confidentiality. This position requires an in-person work arrangement and offers a flexible start date.

Qualifications

• 3+ years of administrative assistant/secretarial experience, with at least 1 year at a senior level.
• Ability to establish and maintain an efficient office filing system.
• Ability to compose basic administrative correspondence for executive or Board level.

Responsibilities

• Assist in the planning, development and delivery of administrative services.
• Support committee functions like scheduling meetings and taking minutes.
• Maintain confidentiality and trust within the office environment.

Skills

Proficiency in Microsoft Office Suite

Knowledge of Personal Health Information Act (PHIA)

Excellent English grammar, spelling and punctuation

Keyboarding skills with an accuracy of 75 wpm

Ability to independently complete detailed administrative services

Education

Successful completion of Grade 12

Formal training in applied office skills

Successful completion of Medical terminology course/program

Tools

Microsoft Access

Microsoft Outlook

Job description

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Department / Unit: Office of the Chief Executive Officer

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: ASAP

FTE: 0.54

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 6.75

Annual Base Hours: 1950

Salary is commensurate with education and qualifications.

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Experience

• Previous experience working in a healthcare environment preferred.
• 3 or more years of directly related administrative assistant/secretarial experience of which at least 1 year was at a senior level.

Education (Degree/Diploma/Certificate)

• Successful completion of Grade 12, Manitoba Standards.
• Successful completion of formal training in applied office skills is required or a combination of related education and related experience.
• Successful completion of Medical terminology course/program.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Proficiency in use of the Microsoft Office Suite of applications including Word, PowerPoint, and Excel.
• Proficiency in Microsoft “Access” is an asset.
• Proficiency in Microsoft Outlook and use of the internet.
• Knowledge and application of Personal Health Information Act (PHIA), Workplace Hazardous Material Information System (WHMIS) and Principles of Routine Practices for infection prevention and control.
• Knowledge of roles and responsibilities of members of the healthcare team.
• Knowledge of client booking processes is an asset.
• Excellent knowledge and use of English grammar, spelling and punctuation.
• Knowledge of relevant Workplace Safety and Health responsibilities.
• Knowledge of methods, techniques and procedures used in the planning, development and delivery of administrative services.
• Proficiency in medical terminology.
• Keyboarding skills with an accuracy of 75 wpm.
• Ability to learn and apply pertinent office software systems and use systems and equipment typical of an office environment.
• Ability to independently complete detailed administrative services.
• A high-degree of organizational skills with the ability to appropriately prioritize the workload.
• Ability to establish and maintain an efficient office filing system.
• Ability to understand and follow directions accurately and with minimal supervision.
• Ability to compose basic administrative correspondence for staff at the executive or Board level.
• Ability to support committee functions such as preparation of agendas, scheduling meetings, taking notes/minutes, etc.
• Ability to exercise a high-degree of integrity and discretion at all times.
• Ability to establish and maintain trust and effective interpersonal relationships.
• Demonstrates a high-degree of accuracy in the work performed.
• Ability to select appropriate communication methods pertinent to the situation.
• Ability to maintain confidentiality.
• Ability to work safely without injury to self, to patients/residents, or to other staff.
• Ability to establish and maintain positive interpersonal relationships.

Physical Requirements

Not Applicable

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

Wewelcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.