Receptionist / Administrative Assistant Nethris

Recrutement; HVDC Interconnection Line Radisson Qc - Sandy Pond Ma - 450 kV; On-site; CAD 30,000 - 60,000; Full time

Job summary

A recruitment company in Canada is seeking an office secretary for a permanent position. Candidates should have proven office experience, knowledge of office management systems, and proficiency in MS Office. The role includes managing calls, providing visitor support, and administrative tasks. The salary ranges from $20 to $25 per hour based on experience, with a Monday to Friday schedule and additional benefits like meal discounts and indoor parking.

Benefits

Meal discounts

Indoor parking

Qualifications

• Proven experience as an office secretary.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment.

Responsibilities

• Answer and direct telephone calls.
• Manage contact lists.
• Provide general support to visitors.

Skills

Proven office experience

Knowledge of office management systems

Proficient in MS Office

Excellent communication skills

Time management

Organizational skills

Education

High school diploma

Qualification as administrative assistant

Tools

Néthris payroll system

Office equipment (printers, fax machines)

Job description

Tasks

• Answer and direct telephone calls
• PAYROLL PROCESSING BY NETHRIS SYSTEM (MANDATORY)
• Manage contact lists
• Draft and distribute emails, correspondence notes, letters, faxes and forms
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and find new offers and suppliers
• Manage contact lists
• Provide general support to visitors
• Act as point of contact for internal and external customers
• Provide information by responding to questions and requests
• Ensure the operation of the equipment by fulfilling preventive maintenance requirements; call for repairs; maintain equipment inventories; evaluate new equipment and techniques
• Maintain inventory of supplies by checking stocks to determine inventory level; anticipate necessary supplies; place and expedite orders for supplies; verification of receipt of supplies
• Perform administrative tasks such as filing, typing, copying, binding, scanning, etc.
• Cover the reception
• Maintain computer and manual filing systems
• Manage sensitive information confidentially
• Respond to inquiries by email, telephone or in person
• Develop and update administrative systems to make them more efficient
• Receive, sort and distribute mail
• Answer and forward phone calls
• Keep employee leave records up to date
• Compilation of pay schedules
• Coordinate repairs to office equipment
• Welcome and help visitors
• Photocopy and print documents on behalf of other colleagues

Profile

• Proven experience as an office secretary
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, such as printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, Word, Néthris payroll system, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High school diploma; additional qualification as administrative assistant or secretary will be an asset

Contractual information

SALARY : $20 / H to $25 / H DEPENDING ON EXPERIENCE

SCHEDULE : 8 : 30 AM TO 4 : 30 PM

DAY : MONDAY TO FRIDAY

POSITION : PERMANENT

ADVANTAGES : MEAL DISCOUNTS - INDOOR PARKING