Administrative Assistant

Grant Thornton; Temiskaming Shores; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading professional services firm in Ontario seeks an experienced Administrative Assistant to provide comprehensive administrative support and enhance client relations. You will manage client files, prepare important documents, and assist with various tasks that require attention to detail and strong organizational skills. The ideal candidate possesses advanced knowledge of MS Suite and excellent communication abilities. This role is onsite five days a week and offers various benefits, including profit sharing and wellness benefits.

Benefits

Profit sharing

Flex days

RRSP contributions

Firmwide holiday closure

Wellness benefits

Work from anywhere in Canada in summer

Qualifications

• Attention to detail and multi-tasking skills are essential.
• Customer-oriented with excellent communication skills.
• Proven experience in providing exceptional client service.

Responsibilities

• Assisting with all administrative tasks efficiently and accurately.
• Managing electronic and paper-based client files.
• Preparing documents, reports, and correspondence.

Skills

Solid organizational skills

Advanced working knowledge of MS Suite

Excellent communication skills

Customer-oriented attitude

Ability to multi-task

Problem-solving skills

Tools

MS Suite

STAR

D365

Caseware

Job description

Who we are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what's most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:

Administrative Support:

• Assisting the senior admin, and admin pool to complete all administrative tasks in a timely manner and with great attention to detail
• Being efficient with filing, faxing, scanning and photocopying
• Having the opportunity to work on projects with others within the Northern Ontario Business Unit (NOBU)
• Managing electronic and paper-based client files
• Preparing documents including correspondence, reports and presentations
• Assembling year-end packages (tax returns, financial statements, letters)
• Participating in development of internal systems and processes
• Planning office events
• Preparing for client meetings
• Managing calendars
• Managing / submitting expense reports
• Using STAR practice management applications to ensure proper record keeping and drafting bills
• Maintaining client database
• Drafting client invoices
• Using D365 application to track and report on client relationship management initiatives
• Being responsible for the duties of frontline reception
• Being available for other duties as assigned

Client Relations:

• Identifying cross-service line opportunities
• Updating job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks and participating in professional organizations
• Suggesting solutions and innovative ideas to meet client needs
• Collaborating with internal teams to address customers’ needs

Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:

• Solid organizational skills including attention to detail and multi-tasking skills
• Advanced working knowledge of MS Suite, Visio, Adobe Acrobat, social media, etc.
• Working knowledge of STAR, D365 and Caseware would be considered an asset, but full training will be provided
• A customer-oriented attitude
• Excellent communication and interpersonal skills with an aptitude for building strong client relationships
• Strong negotiation skills with a problem-solving attitude
• Innovative thinking, sound judgment, and adaptable to service needs
• Proven experience in providing exceptional client service
• Takes initiative and direction and is a self-directed learner
• Ability to multi-task and meet multiple and/or unexpected deadlines in a demanding environment
• Demonstrates sound judgment regarding confidential and sensitive matters
• Available to work overtime during peak tax filing seasons

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

What's in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!

*This role is required to be onsite in the office 5 days each week.

Are you ready to Discover Your Purple?