Clerk R9 - Administrative Assistant

Government of British Columbia; Victoria; On-site; CAD 40,000 - 55,000; Full time

Job summary

A provincial government agency in Victoria, Nova Scotia, is seeking an Administrative Assistant to support the Tribunal's operations. The role involves a variety of administrative tasks including system support and public interaction. Candidates should have a Secondary School degree and at least one year of relevant experience. This position offers a unique opportunity to work in administrative law within a high-volume setting.

Qualifications

• Minimum one year of experience working in an administrative capacity.
• Experience in high-volume and deadline-driven environments is preferred.
• Familiarity with quasi-judicial processes is a plus.

Responsibilities

• Assist with administrative tasks for the Tribunal's operation.
• Provide support to staff and panel members as needed.
• Ensure the Tribunal's website is updated regularly.

Skills

Multi-tasking

Prioritization of duties

Public interaction

Education

Secondary School Graduate or equivalent (GED)

Job description

The Team

The incumbent will be part of a compact team reporting directly to the Director. This is an established team, and the new team member is expected to work closely with and provide support to staff as well as the management team of the Employment and Assistance Appeal Tribunal of British Columbia (the Tribunal). Their role will be integral to providing all‑around support to the Tribunal, contributing to a close‑knit network within the organization. The Tribunal is an independent quasi‑judicial agency established in 2002 under the Employment and Assistance Act, is responsible for determining appeals of reconsideration decisions made by the Ministry of Social Development and Poverty Reduction and the Ministry of Children and Family Development. A primary mandate of the Tribunal is to ensure that individuals have access to an impartial and responsive appeal system regarding their rights for assistance under various acts, often operating in a high‑volume environment with tight legislative timelines.

The Role

The position involves a range of administrative tasks aimed at ensuring the Tribunal operates smoothly. This is a unique opportunity for candidates to gain experience in administrative tribunals, which are relatively rare, and to learn about the exercise of administrative law in British Columbia. The Administrative Assistant will assist with the efficient operation of the Tribunal office, provide support in a range of administrative activities, provide system support to staff and panel members, and ensure that the Tribunal’s website is kept up to date. Additionally, the Administrative Assistant will provide backup for the Appeal Intake Clerk during absences and peak times and support the critical duties of the Appeal Panel Administrator when needed. Overall, this role involves performing various other duties to support day‑to‑day operations as required.

Qualifications: Education and Experience Requirements

• Secondary School Graduate or equivalent (GED)
• One (1) year experience working in an administrative capacity in an office environment.
• One (1) year experience multi‑tasking and prioritizing job duties.

Preference may be given to applicants with the following:

• Four (4) months experience working in a position that requires dealing with the public.
• Four (4) months experience working in a high‑volume, deadline driven environment.
• Four (4) months experience working in a quasi‑judicial board, agency, commission, division or branch.
• More years of experience.
• Candidates who self‑identify as having Indigenous ancestry (First Nations, Métis or Inuit) with the required combination of education and experience.

Contact

For questions regarding this position, please contact Kenneth Sham at [e-mail].

About this Position:

This position has full‑time on‑site requirements.

An eligibility list may be established to fill future permanent and/or temporary vacancies.

A Criminal Record Check (CRC) will be required.

Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Indigenous (First Nations [status or non‑status], Inuit or Métis) applicants originating from the land now known as Canada, seeking work or already employed in the BC Public Service. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:

Your resume and/or cover letter must clearly show that you meet the education and experience requirements. Highlight the required qualifications and support them with specific examples, such as your responsibilities, projects you’ve worked on, or accomplishments. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation.

Cover Letter: NO

Please do not submit a cover letter as it will not be reviewed.

Resume: YES

Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES

You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Application Process

Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.