Administrative Assistant jobs in Canada

We build relationships. We build Communities. We build the Future.At Lindsay Construction, we have been growing the communities of Atlantic Canada for over 65 years, and we want you to join us! Be part of something great and feel the impact you make on the community you live in.

TheExecutive Assistantprovides high-level administrative support to the Regional Vice President, ensuring the smooth and efficient operation of daily activities. This role requires a proactive individual who consistently looks for ways to add value and enhance service delivery, while meeting established deadlines and commitments. The Executive Assistant must have a clear understanding of the Regional Vice President’s priorities to manage tasks effectively and support departmental goals, while maintaining a strong working knowledge of related processes and operations.

Position Benefits
Here’s why we think you’ll love working at Lindsay:

• Flexible working hours throughout the year (early “Lindsay Fridays”)
• Annual Incentive Plan
• Employee Health Benefits
• Group RRSP with 4% matching
• On site gym facilities and an annual health and wellness reimbursement
• Frequent social and community-based events
• Opportunities to collaborate closely with senior personnel and other departments

Position Responsibilities
Here’s what your day-to-day looks like:

• Provide accurate and efficient word processing support by drafting, formatting, and editing a range of documents, including confidential correspondence, memoranda, contracts, and proposals.
• Support the monitoring of departmental budgets and objectives.
• Keep the Regional Vice President informed on current engagements and any changes to the schedule.
• Perform general administrative tasks including data entry, filing, and database management.
• Manage and reconcile monthly credit card expense statements for final approval.
• Coordinate logistics for key events and meetings, including scheduling, travel arrangements, presentations, and follow-up on action items.
• Assist with incoming charity and donation requests.
• Answer and screen incoming phone calls, taking messages and transcribing voicemails as appropriate.
• Monitor the Regional Vice President’s email inbox and calendar, managing meeting requests, tracking action items, and proactively addressing or redirecting inquiries.
• Organize and coordinate special projects, internal events, and catering services as required.
• Act as a liaison with internal staff across departments and with external stakeholders, responding to general inquiries and providing information as needed.

Job Requirements
Our ideal candidate has the following:

• Bachelor’s degree, diploma, or equivalent experience in a related role.
• Proven ability to maintain confidentiality and handle sensitive information with integrity.
• Exceptional attention to detail and strong organizational skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Professional, positive, and approachable demeanor.
• Strong verbal and written communication skills.
• Excellent interpersonal skills with the ability to build and maintain relationships at all levels.
• Ability to work independently, manage pressure, and meet tight deadlines.
• Strong decision-making, problem-solving, and prioritization skills.
• Resourceful and capable of conducting research to support tasks and projects.

How to Apply:

Please use the link provided to apply. We thank all applicants for their interest, however only those selected for an interview will be contacted.