Executive Assistant to CEO & Leadership – Calgary On‑Site

Alberta Veterinary Laboratories Ltd; Calgary; On-site; CAD 60,000 - 75,000; Full time

Job summary

A veterinary health solutions company in Calgary is seeking an Executive Assistant to provide high-level administrative support to senior executives. The ideal candidate will manage calendars, prepare documents, and coordinate events while maintaining confidentiality. With 10+ years of experience, the candidate should be proactive, highly organized, and able to thrive in a fast-paced environment. This role offers competitive benefits including paid time off, healthcare, and a collaborative work culture.

Benefits

Casual dress

PPE Provided

Paid time off

Life insurance and comprehensive healthcare benefits

Opportunities for professional growth

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with a high level of discretion and integrity.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Plan and coordinate events, tradeshows, and meetings.
• Track and manage expenses, invoices, and reimbursements.
• Conduct research and compile data to support executive decision-making.
• Assist in preparing reports, proposals, and presentations.
• Prioritize and manage multiple projects simultaneously.
• Support team-wide initiatives and contribute to improving administrative processes.

Skills

Proactive and resourceful

Highly organized

Discreet and trustworthy

Calm under pressure

Adaptable and flexible

Team-oriented

Professional presence

Initiative-driven

Education

Minimum 10 years experience or administrative, or executive support

Experience supporting multiple departments or executives

Job description

A veterinary health solutions company in Calgary is seeking an Executive Assistant to provide high-level administrative support to senior executives. The ideal candidate will manage calendars, prepare documents, and coordinate events while maintaining confidentiality. With 10+ years of experience, the candidate should be proactive, highly organized, and able to thrive in a fast-paced environment. This role offers competitive benefits including paid time off, healthcare, and a collaborative work culture.