Executive Assistant

BioRender; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading tech company in Toronto seeks an Executive Assistant to support its executive team. This full-time, hybrid role involves managing communications and complex calendars, participating in strategic meetings, and planning company events. Ideal candidates have 2-4 years of experience in a fast-paced environment, strong communication skills, and proficiency with modern tech tools. Join a mission-driven team that values scientific communication and innovation.

Benefits

Flexible work arrangement

Collaborative team culture

Growth opportunities

Qualifications

• 2–4 years of EA or executive operations experience in a fast-paced tech or startup environment.
• Strong judgment, discretion, and emotional intelligence.
• Proactive with excellent organizational capabilities.

Responsibilities

• Manage complex calendars, travel, and logistics for 2–3 executives.
• Triage and manage communications on behalf of your executives.
• Participate in key meetings, taking notes and tracking action items.
• Plan and execute offsites and team events.
• Identify opportunities to streamline operations and improve workflows.

Skills

Executive operations experience

Strong communication skills

Organizational skills

Tech-savvy

Collaborative mindset

Tools

Google Workspace

Slack

AI-based productivity tools

Job description

About BioRender

At BioRender, we’re on a mission to accelerate the world’s ability to learn, discover, and communicate science — transforming how knowledge is shared and making science open, collaborative, and easily understandable by all.

About The Role

We're looking for energetic and detail-oriented Executive Assistants to support our growing Executive team. Executive Assistants at BioRender drive the operational heartbeat of our leadership—we anticipate needs, remove roadblocks, and keep our executives focused on the highest-impact work. We're drivers, not passengers, taking initiative, solving problems before they arise, and moving quickly in a constantly evolving environment.

This is a full‑time, hybrid role based in Toronto. You'll have the flexibility to work remotely but will be expected in the office for key meetings, team events, and collaborative work sessions.

What You’ll Be Doing

Executive Support

• Partner with 2–3 executives to manage complex calendars, travel, and logistics
• Triage and manage communications on behalf of your executives, ensuring timely, professional responses and appropriate prioritization

Strategic Project Management

• Actively participate in key meetings across your executives’ functions taking notes, tracking action items, and driving follow-through on deliverables
• Support team‑specific and cross‑functional initiatives including quarterly planning, leadership meetings, and strategic company events

Team Culture & Events

• Plan and execute offsites, team events, and socials that foster connection within your departments and across the company—you're a culture carrier, not just a logistics coordinator
• Work with our Sr Executive Assistant and Office and Events Administrator to provide extra support for our Toronto office when needed

Process Improvement

• Proactively identify opportunities to streamline operations, improve workflows, and introduce new tools or systems
• Stay current on AI tools and automation to make your role (and your executives' work) as efficient as possible

What You Bring To The Table

• 2–4 years of EA or executive operations experience in a fast‑paced tech or startup environment
• Strong communicator with excellent judgment, discretion, and emotional intelligence
• Organized and proactive — you anticipate what’s next and thrive in an evolving, high‑growth setting
• Tech‑savvy, comfortable with tools like Google Workspace, Slack, and AI‑based productivity tools
• Collaborative, reliable, and energized by helping teams run efficiently and effectively
• First principles thinking: You don't just execute tasks — you understand the "why" behind the work and use that to make good decisions

Why Join BioRender?

• We are mission‑driven: we work collaboratively towards our shared vision of improving scientific communication and accelerating scientific discovery. BioRender figures have appeared in more than 54,000 publications!
• BioRender is loved by millions! We have a world‑class NPS and a community of loyal fans and users in 200+ countries!
• Our company is backed by top investors and accelerators like Y Combinator, and we are on a growth trajectory comparable to many top‑performing SaaS companies
• We’re remote‑first with team members across Canada and the U.S., offering you the flexibility to work from anywhere.

BioRender is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.