Executive Assistant

Hawthorne Recruitment; Halifax; On-site; CAD 50,000 - 70,000; Full time

Job summary

A recruitment agency is seeking an Executive Assistant for their new headquarters in Dartmouth. The role involves coordinating with an executive team, ensuring a polished office environment, and providing high-level support. Ideal candidates will have experience with senior leaders and exceptional organizational skills. This full-time position offers competitive salary and benefits.

Qualifications

• Experience supporting senior leaders.
• Polished yet approachable presence.
• Ability to create exceptional client or guest experiences.

Responsibilities

• Coordinate and support the executive team.
• Set the tone for the office environment.
• Anticipate needs and prepare meeting spaces.

Skills

Excellent organization

High emotional intelligence

Leadership

Client experience

Job description

Overview

Executive Assistant

Dartmouth, NS

Hawthorne Recruitment is proud to continue our partnership with the Macklan Group, a family of companies that places community-building at the heart of its mission. With ventures such as DORA Construction, SOMERLED Properties, and EASTCUT, Macklan has built a reputation for innovative, sustainable, and people-focused solutions that make a lasting impact in the communities they serve.

As Macklan establishes its new Dartmouth headquarters, we are seeking an Executive Assistant to be the steady in-office anchor for the executive team. The role supports the CEO, CFO, and VP, Legal & Counsel, and leads and coordinates with two remote executive assistants to keep priorities aligned and execution crisp.

Responsibilities and expectations

This is executive coordination guided by hospitality standards appropriate to an executive setting. The Executive Assistant sets the tone for the office, stewarding a polished, calm environment where leaders and guests feel welcomed and prepared. They anticipate needs, ready spaces and materials, shape the flow of meetings, and take ownership of the details that signal care and professionalism.

This is not a reactive administrative job. It is a coordinating and leadership role at the center of how the office operates each day.

The role supports senior leaders, demonstrates sound judgment, high emotional intelligence, and a refined sense of service. It involves building structure, supporting purpose-driven leaders, and shaping an environment where people do their best work.

About Macklan and culture

Macklan’s culture rests on integrity, care for people, and pride in doing things the right way. We’re looking for a candidate who aligns with these values and can help define a polished, hospitality-driven office experience.

Qualifications

The ideal candidate brings experience supporting senior leaders, excellent organization, and a polished yet approachable presence. Experience creating exceptional client or guest experiences is an asset.

Employment details

This full-time, in-office position offers a competitive salary and benefits, along with the opportunity to help define the day-to-day experience of Macklan’s growing Dartmouth headquarters. Please submit your application to Hawthorne Recruitment, where we remain committed to making matches made meaningful.