Wholesale Logistics Assistant

Suffolk Primary Care; Newmarket; On-site; CAD 45,000 - 48,000; Full time

Job summary

A healthcare provider in Ontario is seeking a Wholesale Logistics Assistant to support logistics and administrative functions. The candidate should have good numeracy skills, basic Excel knowledge, and strong communication abilities. Responsibilities include managing stock control, handling invoices, and ensuring compliance with regulations. This role offers a salary of £24,250 to £25,500 annually for full-time equivalent work.

Benefits

NHS Pension Scheme

Life insurance

Electric Car Salary Sacrifice Scheme

Annual Leave - Minimum 33 days

Cycle to Work Salary Sacrifice Scheme

Qualifications

• No previous experience required.
• Self-motivating and willing to accept new tasks.
• Accuracy and attention to detail are essential.

Responsibilities

• Ensure customer orders are received on schedule.
• Maintain accurate purchase and sales ledgers.
• Manage stock control systems and reconciliation data.
• Issue invoices and check supplier/client statements.

Skills

Good numeracy skills

Basic knowledge of Excel

Basic knowledge of Word

Good communication skills

Education

GCSE grade A to C in English and Maths

Job description

Suffolk Primary Care is seeking a WholesaleLogistics Assistant wanted to provide logistical, administrative and governancesupport to our Wholesale operations based at Oakfield Surgery in Newmarket.

You will work closely with our smallwholesale team to ensure the everyday smooth operation, efficient orderprocessing, inventory management and customer service. The role involvesreceiving, checking and handling (packing) of pharmaceutical products.

No previous experience in this role isrequired, however the role requires an individual who is motivated and keen tolearn. This position will require good numeracy skills and basic knowledge ofExcel and Word. Good communicationskills are essential. The successful applicant will be self-motivating and willingto accept new tasks and challenges as the wholesale operation grows. Accuracyand attention to detail are essential qualities.

The working hours required will be between 20-30 hours per week.

We will be shortlisting for interview stage week commencing 6th October.

Main duties of the job

To ensure that customer orders arereceived on schedule.

Maintaining accurate and up to daterecords including purchase and sales ledger and stock control Sheets.

Work to despatch targets.

Issuing of invoices and checking ofsupplier/client statements.

Manage stock control systems andreconciliation data.

Check room temperatures are kept atagreed parameters and daily records maintained.

Carry out wholesale activities incompliance with Good Distribution Practice.

Work closely with the Manager toprocess wholesale orders, including associated administration such as entering orders onto system, creditcontrol, managing returns, ensuring batch control and over seeing shipping.

Oversee goods received; checking andrecording.

Oversee goods dispatched; includingpacking, checking and labelling.

Recording of financials through the raising ofpurchase orders, invoices and or credit notes.

Ensure all business finance relatedinformation required is passed to the finance team.

Managing returns and complaintsreceived.

Work within and keep up to date ourbusiness processes and standard operating procedures.

Fully participate in businessself-inspection on a monthly basis.

Monitor licence holders eligibilityto trade on a monthly basis.

Undertake bone fides checks annuallyto verify the legitimacy of both Suppliers and Customers.

Receive and act on MHRA alerts andproduct recalls.

About us

SPC is an innovative partnership of Suffolk GP surgeries.

Doctors and practice staff share resources and work together to ensure patients continue to receive high quality healthcare.

Suffolk Primary Care is committed to a policy of equal opportunities in employment. Applicants will ideally be fully vaccinated against Covid.

Benefits of working for SPC include:

The NHS Pension Scheme is a defined benefits scheme

Life insurance

Family benefits including an adult dependents pension and childrens pension

Ill health benefits

Electric Car Salary Sacrifice Scheme

No credit check

Fully comprehensive insurance

Servicing and tyres

Breakdown cover

Up to £2,000 contribution from SPC subject to conditions

Proper Pay & Cost of Living Benefits

Living Wage Foundation Accredited

GP Remote Working

Eye Care Vouchers Health Service Discounts

Annual Leave - Minimum 33 days including bank holidays FTE with enhancements for long service

Enhanced Maternity & Paternity terms

High street discounts through our own online portal

Technology and Homewares Salary Sacrifice schemes with Currys and John Lewis

Cycle to Work Salary Sacrifice Scheme

Gym Salary Sacrifice Scheme

Job responsibilities

To ensure that customer orders are received onschedule.

Maintaining accurate and up to date recordsincluding purchase and sales ledger and batch control sheets.

Work to despatch targets.

Issuing of invoices and checking ofsupplier/client statements.

Manage stock control systems and reconciliationdata.

Check room temperatures are kept at agreed parametersand daily records maintained.

Receive and an act on MHRA alerts and productrecalls.

Carry out wholesale activities in compliancewith Good Distribution Practice.

Work closely with customers to processwholesale orders, including associated administration such as entering ordersonto system, credit control, managing returns, ensuring batch control andoverseeing shipping.

Oversee goods received; checking andrecording.

Oversee goods dispatched; including packing,checking and labelling.

Recording of financials through the raising ofpurchase orders, invoices and or credit notes.

Ensure all business finance related informationrequired is passed to the finance team.

Managing returns and complaints received.

Work within and keep up to date our businessprocesses and standard operating procedures.

Fully participate in business self-inspectionon a monthly basis.

Monitor licence holders eligibility to tradeon a monthly basis. Undertake bone fides checks annually to verify thelegitimacy of both Suppliers and Customers.

Review prices on a monthly basis (bothcustomer and supplier)

Person Specification

Qualifications

• GCSE grade A to C in English and Maths
• Awareness and understanding of MHRA

Experience

• Customer Care experience with the general public, both face to face and over the phone
• Experience working in a pharmaceutical or logistics setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£24,250 to £25,500 a yearFull time equivalent