Travel Coordinator

ENERCON - Sweden; Montreal; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A global leader in renewable energy is looking for a Travel Coordinator based in Montreal. This role is vital for managing travel arrangements for employees, ensuring comfort and compliance with company policies. Candidates must be bilingual in English and French, with at least two years of experience in the travel sector. Offering a hybrid work model, competitive compensation, and comprehensive benefits like health insurance and retirement savings plan, this position supports a flexible work-life balance.

Benefits

Complete health insurance from day one

Life insurance and disability benefits

3 to 4 weeks of vacation based on experience

Flexible schedule and hybrid work model

Qualifications

• Minimum 2 years in the travel sector or related field.
• Bilingual in French and English; Portuguese is an asset.
• Proactive, autonomous, and organized with strong communication skills.

Responsibilities

• Manage employee trip requests and book travel arrangements.
• Negotiate rates with hotels and maintain supplier relations.
• Check and release travel-related invoices.

Skills

Fluency in English

Fluency in French

Advanced MS Excel skills

Negotiation skills

Education

Post-secondary diploma or degree in Business Administration or related field

Tools

SAP

IBM Notes

Online Booking Tools (e.g., Concur)

Job description

ENERCON, a globally renowned company established in Germany over 35 years ago, positions itself as a leader in the wind turbine design and manufacturing industry. Our reputation is built on an unwavering commitment to excellence, the adoption of cutting-edge direct-drive generator technologies, rigorous adherence to quality standards, and the establishment of long-term service contracts. We have become a global reference for reliability and performance. With a product range spanning from 2 MW to 5.6 MW, ENERCON is at the forefront of wind energy innovation, propelling the industry toward a promising future. To date, we have successfully installed over 32,100 wind turbines worldwide, generating a total capacity of 59 GW.

With its North American headquarters located in Montreal, Quebec, service centers spanning from coast to coast, along with a certified warehouse and training center in Boucherville, Quebec, ENERCON holds a significant position in the Canadian market since its inception in 2001. The company currently represents more than 2,500 MW of installed capacity across eight provinces and territories in Canada.

At ENERCON in North America, our commitment is to build a cleaner and more sustainable future, promote energy transition, and offer exciting career opportunities to those who share our vision. Explore our job opportunities and join us in shaping the future of renewable energy, contributing to the creation of a world powered by sustainable energy.

ENERCON North America is seeking a Travel Coordinator to ensure employees have everything they need to travel on behalf of the company in a secure, comfortable, and cost-efficient manner. This role is essential for managing travel requests, negotiating with suppliers, and supporting global projects while maintaining compliance with company policies. As this position involves frequent communication with teams across Canada and collaboration with global ENERCON teams, fluency in English (spoken and written) is mandatory, in addition to French. This requirement is necessary to fulfill the responsibilities of the role effectively.

Key Responsibilities

Travel Management (Canada)

• Handle employee trip requests and book required travel arrangements.
• Ensure security, comfort, and cost-efficiency for all business trips.
• Provide first-level support for booking tools and ensure compliance with travel policy.

Local & Global Support

• Act as the first point of contact for country-specific travel information (suppliers, payment methods, etc.).
• Support other Travel Coordinators arranging trips to Canada when necessary.
• Participate in global travel management projects and harmonization of policies.

Supplier & Cost Management

• Negotiate ENERCON rates with hotels and acquire new suppliers as needed.
• Maintain close contact with Global Procurement and HQ for tenders and negotiations.
• Regular reporting on travel volume and costs.

Administrative & Financial Tasks

• Check and release travel-related invoices.
• Handle travel credit card statements and perform expense reconciliations.
• Assist with minor office tasks when required.

Requirements

• Education: Post‑secondary diploma or degree in Business Administration or a related field.
• Experience: Minimum 2 years in the travel sector or related field.
• Technical Skills: MS Office (Excel advanced level), SAP, IBM Notes, Online Booking Tools (e.g., Concur).
• Languages: French and English bilingualism required (English is essential for supporting Canadian teams and global ENERCON projects). Portuguese is an asset.

• Competencies:
  • Autonomous, proactive, and organized.
  • Strong communication and teamwork skills.
  • Ability to handle conflict and adapt to change.
  • Flexibility to adapt schedule for global collaboration (including early morning meetings when required).

What We Offer

• A career in a growing industry: Work with a globally recognized organization known for its cutting‑edge technology and contribution to the energy transition.
• A dynamic work environment: Join a proactive and collaborative team where your ideas and contributions are valued.
• A hybrid work model and flexible schedule: Enjoy a blend of office and remote work, with a 40‑hour workweek that supports work‑life balance.
• Competitive compensation and comprehensive benefits:
  • Complete health insurance from day one, including medical, paramedical, dental, vision, and more.
  • Life insurance, critical illness coverage, and short‑ and long‑term disability benefits.
  • Retirement savings plan (Group RRSP) with employer matching up to 4%.
• Work‑life balance:
  • 3 to 4 weeks of vacation depending on experience.
  • 5 personal days per year to meet your individual needs.