Training Support Coordinator

Calian Group Ltd.; Yellowknife; On-site; CAD 50,000 - 70,000; Full time

Job summary

A training services organization in the North Slave Region is seeking a Training Support Coordinator to provide administrative and operational support. The successful candidate will manage training activities, maintain accurate records, and liaise with staff to ensure operational effectiveness. Candidates should have a minimum of two years of administrative experience and strong organizational skills. The role requires the ability to track training progress and provide reporting to leadership.

Qualifications

• Minimum of two years' experience providing administrative support within the last five years.
• Strong organizational and coordination skills.
• Competent in data management and reporting.

Responsibilities

• Support planning and execution of training activities.
• Maintain accurate training records and databases.
• Coordinate with internal staff and external headquarters.
• Provide reliable administrative assistance for training activities.
• Track training progress and provide updates to leadership.

Skills

Organizational skills

Coordination skills

Data management

Attention to detail

Communication skills

Job description

Position Overview

Calian is seeking a Training Support Coordinator to provide administrative and operational support to CFRG HQ. The successful candidate will coordinate training activities, maintain records and systems, track requirements, and liaise with internal staff and external headquarters. This role supports planning, scheduling, and reporting, ensuring leadership has the information needed to maintain training readiness and operational effectiveness.

Responsibilities

• Training Coordination: Support the effective planning and execution of training activities, ensuring requirements are identified, scheduled, and accurately maintained in accordance with CFRG HQ priorities.
• Record & Data Management: Maintain accurate training records and databases, ensuring course information, qualifications, and tasking details are updated, verified, and readily available for operational needs.
• Liaison & Communication: Coordinate with internal staff and external headquarters to confirm training requirements, relay key information, and ensure a shared, accurate understanding of timelines and expectations.
• Administrative Support: Provide reliable administrative assistance for training activities, including documentation, data entry, and maintaining organized and compliant training files.
• Monitoring & Reporting: Track training progress and upcoming requirements, providing timely updates and summaries to leadership to support planning, readiness, and decision-making.
• Professional Development: Complete required online learning to remain current with applicable processes, systems, and administrative standards.
• Facilities coordination, collecting requests and booking facilities.
• Rations and quarters requests IAW student course loading messages, including changing or cancelling requirements as required.
• Providing or removing access to systems like Monitor Mass, PDTMS, SharePoint, and Outlook distribution lists.
• Coordinating general administrative support to ensure training activities run smoothly and all requirements are met.

Qualifications

• The candidate must have a minimum of two (2) years’ experience providing administrative support within the last five (5) years.
• They should demonstrate strong organizational and coordination skills with the ability to manage multiple tasks and training requirements.
• The candidate must be competent in data management and reporting, with attention to detail and accuracy in maintaining training records and systems.
• They must also be able to liaise effectively, provide administrative support, and assist leadership in monitoring and tracking training progress.

Additional Requirements

• You will be able to obtain a Government Security Clearance at the Reliability level.