Support Services Admin

Rentokil Initial; Victoria; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading pest control service provider in Victoria, BC seeks a skilled Administrative Support role. This position focuses on customer invoicing, contract management, and ensuring data accuracy within the CRM system. Ideal candidates possess strong communication skills, attention to detail, and proficiency in Microsoft Office. Benefits include medical, dental, and employer-matched RRSP programs.

Benefits

Medical benefits

Dental benefits

Vision benefits

Employer-matched RRSP program

Qualifications

• 2+ years of Admin experience in a fast-paced professional environment.
• Demonstrated proficiency with Microsoft Word, Excel and PowerPoint.
• Strong communication (verbal and written) skills required.

Responsibilities

• Data entry of new contracts, job sales, and product sales into CRM software.
• Ensure accuracy in invoicing processes.
• Assist with customer disputes alongside the accounts receivable team.

Skills

Customer service

Data entry

Analytical skills

Microsoft Office proficiency

Multitasking

Strong communication

Tools

CRM software

Microsoft Word

Excel

Google Suite

Job description

Overview

Rentokil-Terminix Canada is one of the largest pest control providers to the property management sector. Since its founding, it has been an industry leader in pest control. Our certified specialists use innovative technologies to protect millions of homes and businesses throughout Canada.

This role supports our commercial and residential customers while providing world-class customer service. They work directly with and support our Branch Managers, Technicians and other members of the Support Services team to ensure customer satisfaction is met in all areas. Responsibilities include setting up new contracts and jobs, providing client portal support, distributing invoices with supporting documentation, and following up on any client questions or concerns as it relates to invoicing or account changes. They are the support for both our internal and external customers, so it is imperative that they possess excellent customer service skills, are able to manage themselves, troubleshoot independently and maintain positive relationships. This is an on-site role based out of our office in Victoria, BC.

Responsibilities

• Data entry of new contracts, job sales, and product sales into our CRM software
• Upload and file copies of contracts for new customers
• Customer account maintenance. Contact updates, changes to billing, PO's, etc.
• Daily and consolidated month end invoicing
• Process and apply credit memos as required
• Ensure accuracy in our invoice process, ensuring all relevant data is correct
• Upload invoices into customer 3rd party portals
• Print, sort and mail daily invoice runs as required
• All invoicing must be completed by the last business day of the month
• Create reports in Excel to provide to customers with special requests monthly
• Verify accuracy of service work tickets and post in CRM
• Process credit cards in CRM as required
• Assisting to resolve customer disputes with the accounts receivable team
• Submit all vendor invoices for the branch into Coupa for payment processing
• Monitor weekly uncommitted reports with Branch Managers to ensure route and invoicing completion
• Compile production and sales commissions reports to review with Branch Managers
• Assist Sales Reps and the Operations team with looking up customer info in CRM
• Track business and technician licenses for expiry/renewal
• Assemble logbooks (info binders) for customers as required
• Shipping/receiving
• Additional responsibilities as assigned

Salary

Salary range: $19-$20.50/Hr.

Requirements

• 2+ years of Admin experience in a fast-paced professional environment
• Demonstrated proficiency with Microsoft Word, Excel and PowerPoint
• Knowledge of Google Suite (e.g., Google Docs, Drive, Gmail, Calendar)
• Able to learn and use multiple computer systems
• Knowledge of Vendor Portals is an asset
• Excellent proofreading abilities
• Strong analytical skills and attention to detail
• Able to multitask in a fast-paced environment
• Prioritize work without direct supervision
• Strong communication (verbal and written)
• Able to exercise tact and diplomacy when dealing with others
• Strong work ethic, punctual and maintain a professional demeanor

Benefits

• Great benefits - Medical, Dental, and Vision
• Employer-matched RRSP program up to 3.5% of your base salary per year
• Paid sick and vacation days
• Short and long-term disability
• Life Insurance

Rentokil-Terminix is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply for positions. Rentokil-Terminix Steritech is committed to provide accommodations to applicants with disabilities throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Please inform us if you require accommodation during any stage of the recruitment process.