Supply Services Clerk

Waterloo Catholic District School Board; Kitchener; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local educational institution in Kitchener is seeking a Supply Services Clerk to manage purchasing processes and assist clients with Board policies. The ideal candidate will have a 2-year diploma in Business Administration or Purchasing and experience in a relevant role. Strong communication and organizational skills are essential. This is a full-time position with a competitive hourly rate ranging from $29.58 to $31.08.

Qualifications

• Minimum 2 years’ experience in a similar role.
• Ability to work with minimal supervision.
• Excellent keyboarding and file management skills.

Responsibilities

• Assist clients with Board Purchasing Policy and Procedures.
• Process purchase orders and maintain vendor user accounts.
• Prepare and maintain contract files.

Skills

Detail-oriented

Effective communication

Organizational skills

Customer service

Multitasking

Confidentiality

Collaborative work

Education

2-year post-secondary diploma in Business Administration or Purchasing

Tools

Microsoft Office

Microsoft Dynamics NAV

Job description

Overview

Supply Services Clerk – Level 4. Location/schedule specifics are identified below. Job Posting #C-2025-38. Seniority is a determining factor. The Waterloo Catholic District School Board serves 38,000 students across 52 schools (Kindergarten to Grade 12) in the Waterloo Region. The Board is committed to equity and encourages applicants from groups that have experienced racial or social discrimination. Self-identification data may be used as part of the posting process; aggregate data will be stored anonymously to support improvements to hiring processes.

General Description Of Duties

• Communicate and assist internal and external clients with respect to Board Purchasing Policy and Procedures.
• Support the purchasing process from conception to completion in cooperation with assigned commodity Buyer(s).
• Process purchase orders, changes, cancellations, and archiving as required in the Board Financial Information System (Microsoft Dynamics NAV).
• Create and maintain user accounts for vendors offering online ordering platforms.
• Maintain P-Card user accounts for board staff.
• Provide training to board staff on various ordering platforms and purchase requisition entry, etc.
• Prepare and maintain contract files of assigned commodities within purchasing databases (NAV, Excel).
• Perform records management and data entry; maintain accurate records and databases on vendors, purchase orders issued, award values, schedules, calendar of anticipated purchase requirements, etc. File and retrieve documents.
• Use computer software (word processing, databases, spreadsheets) to record, maintain, process and retrieve data and to produce high-quality documents; prepare and issue correspondence; attend meetings as necessary.
• Manage issuing and tracking of building keys and parking passes for the Education Centre.
• Perform customer service/reception duties for the Education Centre as required.
• Perform other related duties as assigned.

Minimum Requirements

• A minimum 2-year post-secondary diploma in Business Administration or Purchasing.
• A minimum of 2 years’ experience in a similar role.
• Microsoft Office (Intermediate) working knowledge; asset if applicable.
• Microsoft Dynamics NAV working knowledge and experience would be an asset.
• Ability to work in a detail-oriented environment with minimal supervision.
• Effective oral and written communication with internal and external clients.
• Excellent organizational skills and the ability to multitask and shift priorities as required.
• Ability to maintain confidentiality of a broad range of business information.
• Commitment to customer service.
• Excellent keyboarding and file management skills.
• Ability to work collaboratively as a member of the Supply and Administrative Services team.

Compensation, Hours, and Location

Hourly Rate: $29.58 to $31.08 per hour

Hours of Work: Permanent full-time, 35 hours per week

Work schedule determined by the Supervisor

Weeks/Year: Approximately 52 weeks/year

Location: Catholic Education Centre, 35 Weber St. W., Kitchener, ON

Application Information

Effective Date: ASAP

Applications will be considered in the following order:

1. Qualified permanent CUPE Bargaining Unit employees, with seniority.
2. Qualified probationary and temporary CUPE employees, including employees in other Bargaining Units/Associations.

Qualified applicants are invited to submit a resume and covering letter. Please see the Application Process below. Applicants must attach diplomas/certificates required for this position to the resume in order to be considered.

Application Process

Applicants are required to apply directly through Apply to Education. For assistance, contact 1-877-900-5627 (Monday – Friday, 7:30 am – 7:00 pm EST.). In the application process, identify your qualifications and abilities relevant to the duties of this job. Include your Diplomas/Certificates in your application. Incomplete applications may not be considered.

Applications will be accepted up until 4:00 pm on October 3, 2024.

The Waterloo Catholic District School Board welcomes candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups. Applicants may self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group, or a person with disabilities. This information is collected under the Ontario Human Rights Code and will be used only to monitor recruitment information. No personal information will be included in reports.

To request this file in large print, please email. If you require a disability-related accommodation to participate in the recruitment process, please contact us at [phone], extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.

At WCDSB, we are committed to respecting your privacy. All personal information is collected under the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.

The successful candidate will be required to produce a satisfactory Vulnerable Sector Criminal Background Check. For further information refer to policy APS 038 on the WCDSB website.