Supervisor of Maintenance (Grounds and Facilities)

York Region District School Board; Newmarket; On-site; CAD 81,000 - 97,000; Full time

Job summary

A local educational institution in Newmarket is seeking a qualified leader to oversee the daily operations of the Maintenance Centre, including the Landscaping and Warehouse Departments. The ideal candidate will have substantial supervisory experience, technical education, and knowledge of maintenance practices. Strong skills in managing personnel and operations are essential. This role requires effective communication and a valid Ontario Driver’s License, with a starting salary of $81,073 to $96,906.

Qualifications

• Minimum five years in construction, facility management or related experience is required.
• Effective oral, written, listening, interpersonal skills, computer skills are required.
• Valid Ontario Driver’s License and access to transportation.

Responsibilities

• Supervise internal maintenance staff and external contractors performing maintenance work.
• Manage the fleet of Board vehicles including licensing and daily inspections.
• Provide courier services and support movement of large equipment across sites.

Skills

Supervisory experience

Organizational capabilities

Knowledge of grounds and field maintenance

Proficiency in heavy equipment operation

Interpersonal skills

Education

Two years of post-secondary education in engineering or a related technical discipline

Tools

Heavy equipment

Landscaping tools

Job description

Salary: $81,073 - $96,906

Interested staff members are required to complete the following online application to the attention of: The Recruitment Team. This position is effective October 20, 2025.

The York Region District School Board is seeking a highly experienced and qualified professional to assume a leadership role overseeing the daily operations and personnel within the Maintenance Centre, overseeing the Landscaping Department and the Warehouse & Courier Services Department. The ideal candidate will possess demonstrated supervisory experience, exceptional organizational capabilities, and in-depth knowledge of grounds and field maintenance practices. A proficiency in the operation of heavy equipment and specialized landscaping tools—including chippers, stumpers, and chainsaws—is required, as is familiarity with a variety of tree species. A thorough understanding of Commercial Vehicle Operator’s Registration (CVOR) requirements is also essential to ensure regulatory compliance and operational efficiency.

Please note that the specific trade positions reporting to this role may be subject to change in accordance with directives from the Board and evolving operational needs.

In compliance with Board policies and procedures, responsible for the direct supervision of the Maintenance Services staff and the monitoring of contractors required to maintain Board facilities in a safe and efficient operational condition.

Major Responsibilities:

• To supervise the assignment of work to internal maintenance staff and external contractors performing maintenance work. Ensuring the applicable regulations, codes and contracts are followed.
• To receive, respond and dispatch emergency calls received from Board personnel and ensure Senior Management is aware of emergency situations.
• To manage fleet of Board vehicles including licensing, CVOR requirements, cleaning, daily inspections, preventative maintenance, Board graphics, and driver infractions.
• To provide courier services for regular mail services as well as special program supply to all sites. This includes supporting movement of large equipment across sites.
• To manage all Petro Canada Fuel cards, eBase assets, eBase work orders, eBase logs, eBase inventory, maintenance centre web tool, WFMS and GeoTab for vehicle tracking system.
• To monitor purchase order availability and invoicing to ensure accuracy and fair division of purchases among suppliers/service contractors.
• To provide staffing and supply support for new programs and assist with the development and task requirements (i.e., gender free washroom access, safe schools, bottle filling stations, tree planting etc.)
• To assist in the review and input into new school specifications and board standards documents for equipment and materials.
• To visit school sites in order to determine priority and assignments of maintenance or requests for maintenance repairs.
• To perform on-site inspections to ensure work is completed by contractors according to contract specifications.
• To participate with Purchasing Services in the evaluation and selection of contract services.
• To provide technical assistance for operational issues to Principals, Supervisor of Facilities Services and Caretakers. This includes heating, plumbing, electrical systems, carpentry, locksmithing and landscaping.
• To participate with Purchasing Services in the research, evaluation, and selection of shop equipment and machinery, vehicles, and supplies.
• To maintain shop inventories of spare parts and materials.
• To support the school Co-Op programs for safe tool use and building processes and participate in the Co-Op student and staff selection process, training, and employee performance appraisals.
• To provide quantitative and qualitative data for annual budget estimates and attend meetings as requested.
• To manage and coordinate the Board’s work order system for general and emergency repair requests for all Board facilities and sites.
• To assist in the administration of the agreement with CUPE Local 1196.
• To perform other duties as assigned.

EDUCATION EXPERIENCE AND QUALIFICATIONS

• Two years of post-secondary education in engineering or a related technical discipline is required.
• Minimum five years in construction, facility management or related experience is required.
• Effective oral, written, listening, interpersonal skills, computer skills are required.
• Ability to deal effectively with a variety of individuals and groups both within and outside the Board is required.
• Requires a valid Ontario Driver’s License and have access to transportation.

LEADERSHIP

• Directly supervises Carpenters, Painters, Welders, Locksmiths, Cabinetmakers, Electricians, Plumbers, CCTV Technicians, Fire alarm technician, Mechanical and HVAC technicians, Landscapers, Groundskeepers, Indoor Equipment Technician, Truck Drivers and Couriers.
• Establishes and cultivates strong department values, builds cross-team collaboration, resolves escalated people issues, and provides training support to all staff.
• Ensures employees have the appropriate resources and tools to accomplish department goals.
• Provides scope of work to contractors and employees as needed and monitor for efficient practices, safe work habits, and quality of work.
• Collaborates with multiple departments and system partners for research on efficient, cost effective, and safe approaches to resolve unique repair and replacement issues.
• Communicates with service providers for individualized quotes for maintenance centre repairs and review quotes submitted, approve/deny quotes, and follow up on quoted work.
• Liaises with local authorities, including TSSA, Ministry of Environment, Ministry of Transport, Department of Health, Municipal Building and Plumbing Inspectors, Electrical Safety Authority, Township by law officers, and Board's Insurers.

ACCOUNTABILITY AND DECISION MAKING

• Responsible for maintaining knowledge of and adherence to Board policies and procedures, collective agreements, and related legislation and regulations including the Health & Safety Act and WHMIS.
• Responds to emergency situations across the region and provides direction and support.
• Provides input and direction in Board policies and procedures as well as Plant Services Standard Operating Practices and Guidelines that are related to the Maintenance Centre's services.
• Ensures all Board assets including facilities, grounds, vacant sites, fleet vehicles, maintenance equipment and tools are in safe and operable order for all users.

WORKING CONDITIONS

• Typical corporate office environment.
• Requires use of technology and computer equipment for prolonged periods.
• May be required to work beyond regular business hours.
• Requires the use of personal protective equipment on site such as hard hat, safety vest, steel toe boots, ear, and eye protection.

Equity, Diversity and Inclusion Statement

The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of students and communities. We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. We know that diversity underpins excellence, and that we all share responsibility for creating an equitable, diverse and inclusive Board-community.

Therefore, in pursuit of the Board’s values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board’s priorities, goals and principles outlined in the District Action Plan. Candidates who have strong racial literacy practices and a commitment to dismantling anti-racism, anti-oppression, and creating identity-affirming spaces, in order to intentionally disrupt racist and hateful acts.

We actively encourage applications from members of groups with historical and/or current barriers to sovereignty, equity, including, but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• African, Black and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);
• South Asian, East Asian, Southeast Asian, Middle East/West Asian, Latino/Hispanic (in alignment with YRDSB Workforce Census to address disproportionalities identified).
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities;
• persons who identify as women; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.

At YRDSB, we recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.

Accessibility and Accommodation Statement

We also recognize the duty to accommodate and foster a culture of inclusion. Consistent with the principles of dignity, individualization and inclusion, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process, such as skills assessments, written practicum, presentation, interview, etc. If an accommodation is required, requests can be made in advance of any stage of the recruitment process. All information received relating to a candidate’s required accommodation will be addressed confidentially by the Recruitment and Retention Team. Please make this request to [e-mail] or a member of the Recruitment Team. If this position is a school based LTO/Contract Teaching position, please email the Principal directly to request the accommodation to be made at the school in collaboration with Human Resource Services, Disability Management Team.

Important Note for YRDSB Employees: If you have a current accommodation in place through Disability Management, please inform your Disability Management Case Manager ([e-mail]) to ensure that your accommodation needs can be met in the new role that you are pursuing. If invited to participate in the hiring process, and you are unable to perform the essential/bona fide requirements (e.g. physical, cognitive requirements), please notify the Recruitment Team by emailing [e-mail] to review next steps (in the email please reference the job title you are applying to).

Important Information for CUPE 1734 Members:

LA.11.7 Those twelve (12) month employees filling vacancies as a result of their applying to a job posting are to remain twelve (12) months at their position. Ten (10) month employees are to remain in their position until the end of the school year. This requirement can be waived with permission from the Superintendent responsible for Human Resource Services. This does not prevent employees from applying for a position or from applying for a promotion during the twelve (12) month period.

Applicants will be deemed to have the educational qualifications, according to the job description for the classification they are currently in, as per the terms of the current CUPE Local 1734 Collective Agreement. Permanent CUPE 1734 applicants will be considered first in the selection process.

As a health and safety requirement, and in accordance with the Education Act, anyone seeking employment or wanting to volunteer must provide a satisfactory police record check. A Police Vulnerable Sector Check (PVSC) must be completed by the police services in the jurisdiction in which you reside, this is based on your home address (only accepted by police services within Canada); must be satisfactory to the YRDSB and completed within six (6) months prior to the scheduled start date. It is the candidates responsibility to provide the results to the Board upon instruction.

We will accept satisfactory PVSCs that name any other school board and other employers (daycare centers, OCT, and employers that would require a police check for vulnerable persons) in Ontario and obtained within the last six (6) months.

Online applications are collected centrally at the Education Centre - Aurora and are monitored by Human Resource Services. All applications will be screened based on the required education, experience and qualifications as noted in the posting and job description and as reflected in the application. Only those candidates meeting these criteria will be eligible to participate in the selection process and only qualified candidates will be contacted.

The personnel file of all internal applicants will be reviewed as part of the selection process.