Student Data & Systems Coordinator

Peace Wapiti Public School Division; Medicine Hat; On-site; CAD 60,000 - 80,000; Full time

Job summary

A local educational institution in Medicine Hat is seeking a Student Data & Systems Coordinator. This role manages the Student Information System, supports staff with data-related questions, and ensures data compliance. The ideal candidate has 3-5 years of experience in data management and a background in technology or business. You'll thrive in an environment emphasizing teamwork, innovation, and support for education.

Benefits

Relocation package

Collaborative work environment

Professional development opportunities

Qualifications

• 3–5 years of experience working with student data, databases, or large information systems.
• Experience creating reports and solving data issues.
• Must be eligible to work in Canada.

Responsibilities

• Manage Student Data and maintain accurate student records.
• Generate reports for school staff and support data-driven planning.
• Train and support staff with the student information system.

Skills

Communication skills

Attention to detail

Organizational skills

Problem-solving skills

Education

Diploma or degree in technology, business, or admin-related field

Tools

PowerSchool

Microsoft 365

Google for Education

Job description

Overview

Medicine Hat Public School Division

We're Hiring: Student Data & Systems Coordinator

Are you someone who enjoys staying organized, solving problems, and helping others succeed? Do you like working with data and technology but also value human connection and teamwork? If that sounds like you, we'd love to welcome you to our team at Medicine Hat Public School Division!

We're currently looking for a Student Data & Systems Coordinator—a key member of our Technology Services team who plays an essential role in supporting school operations behind the scenes. In this position, you'll help manage our Student Information System (SIS), assist school and district staff with data-related questions, and contribute to projects that impact the success of thousands of students across the division.

Whether you come from an administrative, school office, or technical background, what matters most is your attention to detail, strong communication skills, and ability to learn and adapt. If you're someone who takes pride in getting things right and helping others understand complex systems, this is a rewarding opportunity to grow your career while making a positive difference in education.

What You'll Be Doing

• Managing Student Data: Keep student records accurate, secure, and up to date; manage data imports/exports and ensure clean connections between systems; troubleshoot data issues and work with school staff to resolve them
• Creating Reports & Supporting Decisions: Generate reports for school staff, principals, and division leaders; help teams understand the information they're working with; support data-driven planning and improvement
• Training & Support: Offer friendly, clear support to school staff and office teams; help others learn how to use the student information system (PowerSchool or similar); answer system-related questions and escalate technical issues when needed
• Supporting Projects & Improvements: Help roll out new features or tools within the SIS and other platforms; work on cross-functional projects that support school operations; keep documentation updated and accessible for staff
• Ensuring Privacy & Compliance: Help protect student data by managing access permissions and user roles; follow privacy rules, data standards, and internal procedures

What We're Looking For

We're looking for a confident communicator with an eye for detail and a heart for supporting education. You'll enjoy this role if you:

• Have a diploma or degree in a technology, business, or admin-related field—or equivalent experience
• Have 3–5 years of experience working with student data, databases, or large information systems (PowerSchool experience is a big plus!)
• Are comfortable learning new systems and processes
• Have experience creating reports, solving data issues, or supporting business systems
• Can train and support staff with different levels of tech comfort
• Are organized, proactive, and able to manage deadlines
• Experience with any of the following systems is an asset (but not required):
• SRB AtrieveERP, Edsby, SchoolEngage, SchoolMessenger, FES, SharePoint, Microsoft 365, Google for Education

Additional Requirements

• Must be eligible to work in Canada
• Valid driver's license and clean abstract
• Current criminal record check and intervention record check

Relocation & Interviews

We know the right candidate may not already live in Medicine Hat. That’s why we offer a relocation package to help with moving expenses and getting settled. Initial interviews can be conducted remotely to make the process easier and more accessible for out-of-town applicants.

Why Move to Medicine Hat, Alberta?

• Affordable Living: One of the most affordable housing markets in Canada.
• Sunniest City in Canada: Over 330 days of sunshine every year.
• Great Quality of Life: Short commute times, low traffic, and a safe, family-friendly community.
• Outdoor Lifestyle: Access to beautiful parks, trails, golf courses, and the South Saskatchewan River.
• Arts & Culture: A vibrant local arts scene, galleries, and live music.
• Strong Community: Friendly people, supportive networks, and small-city charm with modern amenities.
• Convenient Location: Just three hours from Calgary and close to the Alberta–Saskatchewan border.

Why You'll Love Working Here

Medicine Hat Public School Division is a place where people support one another, share ideas, and work together to make a difference in the lives of students and families. You'll join a collaborative team that values innovation, inclusion, and lifelong learning.

If you have any questions about this position, please contact Director of Technology, Edward Lipin at [phone].

Thank you for your interest in Medicine Hat Public School Division. Only shortlisted candidates will be contacted for an interview.