Student Awards Coordinator

Southern Alberta Institute of Technology; Calgary; On-site; CAD 67,000 - 74,000; Full time

Job summary

A leading applied education institution in Calgary seeks a Student Awards Coordinator to manage technical aspects of their awards program. This role involves implementing and overseeing various awards, ensuring smooth operational processes, and enhancing engagement with students and donors. Ideal candidates will have 3-5 years of related experience and strong problem-solving skills. Join a collaborative environment focused on student success and diversity.

Qualifications

• 3-5 years directly related experience required.
• Experience with scholarship, bursary, and Banner preferred.
• Knowledge of HTML or SQL is an asset.

Responsibilities

• Coordinate the technical aspects of the Student Awards program.
• Manage and implement new awards in various systems.
• Facilitate the award selection process across departments.

Skills

Strong computer skills

Clear written and verbal communication

Creative problem solving

Organizational skills

Education

Post-secondary education in communications, fund development, business, or marketing

Tools

Banner Database System

Microsoft Office

Job description

Overview

A student’s relationship with SAIT doesn’t end at convocation — we are proud of the life-long relationships we have with our alumni. The Alumni and Development department shares SAIT’s story, connects donors to incredible people, projects and experiences. SAIT is fortunate to receive financial support from our alumni family, industry and community at large. If you’re passionate about nurturing the connections between SAIT and our alumni family, we want to meet you.

The Opportunity

The SAIT Student Awards program is an $9+ Million program facilitating scholarship and bursary selection of over 6,000 awards per year funded by alumni, industry partners, government and donors who are committed to student success.

The Student Awards Coordinator maintains deep knowledge of SAIT’s Student Awards program and the variety of toolsets that support the program, and is primarily responsible for the technical coordination of the program. Reporting to the Manager, Advancement Services and Student Awards, you will implement new awards and manage existing awards in all award toolsets, provide first response triage for technical issues and serve as project manager for specialty and government awards. In addition, the successful candidate will monitor selection activities, coordinating staff workload to ensure all key milestones are met.

This role influences both student engagement and donor satisfaction, encouraging continued and increase involvement, participation and financial investment in SAIT through maintaining an effective Student Awards program. If this sounds like

The Role

• Technical Coordination of Awards Program
• Implement new awards in a variety of systems, ensuring donor intent, regulatory requirements and scoring rubrics are created
• Implement and manage award scoring, data uploads and other technical functions
• Ensure online application processes are operating effectively and efficiently
• Run award disbursement
• First point of contact for technical triage
• Work with project team(s) on annual software upgrades, new toolset implementation

• Annual Tasks
• Facilitation of student awards directory
• Perform annual academic year rollover activities, ensuring the database reflects all changes
• Assist with providing input to the Stewardship Team, participating in student facing events as necessary

• Award Selection Oversight
• Facilitate cross campus support of the award selection process
• Ensure consistent monitoring and prompt responses to inbound requests
• Monitor weekly tasks related to disbursement of awards
• Monitor ongoing task completion, recommending workload adjustments as required
• Ensure key deliverables are met

• Process Improvement & Project Work
• Creative and efficient lens on program processes, continually seeking to move the program forward
• Work collaboratively with Student Awards Lead to ensure clear documentation, effective improvements, testing is completed

Qualifications & Experience

• Post-secondary education in communications, fund development, business and/or financial management, marketing
• 3-5 years directly related experience is required
• Scholarship, bursary and/or Banner experience would be considered an asset
• Post-secondary work experience is preferred
• Experience working with data and coding languages such as HTML or SQL is an asset
• Equivalent combination of education and experience may be considered

Skills & Knowledge

• Strong computer skills including working knowledge of Banner Database System, Microsoft Office applications, project management toolsets
• Strong discretionary leadership skillssuch as concise and persuasive written and verbal communication
• Initiative and sound judgment
• Creative and flexible approach to problem solving
• An ability to work effectively with a variety of stakeholders
• Flexibility and an ability to identify priorities
• Discretion, and ability to maintain confidential information
• Knowledge of donor relations practices and ethical standards
• Strong analytical and exceptional organizational skills

Job classification: ADMINISTRATIVE OFFICER I - A5015

Salary range: $67,121.60 - $73,174.40

Hours Per Week: 40

Posting closing date: October 1, 2025

About SAIT

SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.

Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.

Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. It creates the conditions for a healthy campus where everyone feels welcome, respected and empowered to succeed. SAIT values fairness, shared accountability and the importance of representation. The institution expects a commitment from its students and employees to continuously develop an equitable and inclusive mindset that celebrates diverse experiences and perspectives. Learn more about EDI at SAIT.

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