Strategic Executive Assistant to VP of Public Affairs

University of Ottawa Heart Institute; Ottawa; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A healthcare institution is looking for an Executive Assistant to support the VP of Public Affairs and the Communications team. This hybrid position requires strong administrative skills, experience in executive support, and a passion for healthcare communications. The ideal candidate should possess excellent organizational abilities, proficiency in Microsoft Office, and effective communication skills. Responsibilities include managing schedules, drafting correspondence, and budget management. Applications from diverse candidates are encouraged.

Qualifications

• 3+ years of experience in executive support, preferably in healthcare or communications.
• Drafting, reviewing and editing correspondence, briefing notes and other documents.
• Managing multiple priorities and meeting deadlines.

Responsibilities

• Coordinate and schedule meetings and events, including agenda development.
• Assist with creating summary briefs, emails, reports, and presentations.
• Prepare expense reports and work on departmental budget planning.

Skills

Strong proficiency in Microsoft Office Suite

Excellent written and verbal communication skills

Organizational skills

Ability to manage multiple priorities

Education

College or university degree in a relevant discipline

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

A healthcare institution is looking for an Executive Assistant to support the VP of Public Affairs and the Communications team. This hybrid position requires strong administrative skills, experience in executive support, and a passion for healthcare communications. The ideal candidate should possess excellent organizational abilities, proficiency in Microsoft Office, and effective communication skills. Responsibilities include managing schedules, drafting correspondence, and budget management. Applications from diverse candidates are encouraged.