Sr Administrative Assistant

Kornferry Honeywell; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading global company in automation is seeking a Senior Administrative Assistant to provide crucial administrative support to their Service team in Markham, ON. Responsibilities include managing calendars, scheduling meetings, and coordinating travel arrangements. The ideal candidate has 5+ years of experience in administrative roles, strong skills in Microsoft Office Suite, and a proactive attitude. This position offers a hybrid work schedule with a mix of onsite and remote tasks.

Qualifications

• 5+ years of experience as an administrative assistant or similar role.
• 10+ years of experience with Microsoft Office Suite.
• 2+ years of accounting knowledge including general ledger and profit and loss statements.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and distribute correspondence, reports, and presentations.
• Maintain departmental records and databases.

Skills

Organizational skills

Attention to detail

Multi-tasking

Communication skills

Interpersonal skills

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Business Administration or related

Tools

Microsoft Office Suite

SAP

Job description

As a Senior Administrative Assistant - Service here at Honeywell, you will play a crucial role in providing administrative support to our Service team in Markham ON, Canada. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, and handling various administrative tasks to ensure the smooth operation of the Service department.

You will report directly to our Senior Business Leader - Ontario and you'll work a hybrid schedule with onsite presence at Markham site.

In this role, you will impact the efficiency and effectiveness of our Service team by providing exceptional administrative support. Your attention to detail, organizational skills, and ability to multitask will be essential in managing the day-to-day operations of the department. Fantastic career opportunity for Sr. Administrative Assistant in Markham, ON. Join our successful Business Management team in Building Automation at Honeywell, responsible for managing calendars, scheduling meetings, coordinating travel, and supporting smooth operations of the Service department.

Requirements

• High school diploma or equivalent
• Minimum 5 years of experience as an administrative assistant or in a similar role
• Minimum 10 years of experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Minimum 2 years of General Accounting knowledge of general ledger, profit and loss statements, cost centres, and accounting entries

WE VALUE

• Associate\'s or Bachelor\'s degree / diploma in Business Administration, Accounting, Bookkeeping or a related field
• Working with union and non-union trade personnel
• Experience managing large automobile fleets and licensing
• Experience with SAP and Pulsar
• Familiarity with the payroll including overtime hours - Ontario
• Strong multi-tasking, organizational and time management skills
• Experience in supporting multiple service or technical teams
• Excellent communication and interpersonal skills
• Ability to handle confidential information with discretion
• Proactive and self-motivated attitude.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for the Service team
• Prepare and distribute correspondence, reports, and presentations
• Maintain and update departmental records and databases
• Assist in the preparation of budgets and expense reports
• Coordinate and support the onboarding process for new hires and offboarding
• Coordinate payroll for service staff
• P-card allocation and report submittal
• Complete Uniform orders for service staff
• Complete vendor applications
• Complete new customer set up
• Manage service fleet
• Coordinate 407 ETR Transponders and account.
• Assist in invoice payments for customers including credit card payments
• Complete Financial "traps" for reallocation of costs
• Be responsible for regular updates to the filed organization, including personnel changes and information required for weekly, monthly dissemination
• Provide general administrative support, including answering phone calls, managing emails, and handling office supplies
• Provide support for Honeywell SMS (work order system) to the field organization
• Coordinate and document technical training needs including health and safety requirements for field service organization.

About Us

Honeywell helps organizations solve the world\'s most complex challenges in automation, the future of aviation and energy transition. As a trusted partner, we provide actionable solutions and innovation through our Aerospace Technologies, Building Automation, Energy and Sustainability Solutions, and Industrial Automation business segments - powered by our Honeywell Forge software - that help make the world smarter, safer and more sustainable.