Sr Administrative Assistant

Honeywell; Markham; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A global technology company is seeking a Senior Administrative Assistant to provide support to the Service team in Markham, Ontario. Responsibilities include managing schedules, coordinating travel, preparing correspondence, and assisting with financial reports. The ideal candidate has extensive experience with Microsoft Office and general accounting knowledge. This role offers a hybrid work schedule.

Qualifications

• Minimum 5 years of experience as an administrative assistant.
• 10 years of experience with Microsoft Office Suite.
• 2 years of general accounting knowledge.

Responsibilities

• Manage calendars and schedule meetings for the Service team.
• Coordinate travel arrangements and provide general administrative support.
• Assist in preparing budgets and reports.

Skills

Microsoft Office Suite

General Accounting

Multi-tasking

Organizational skills

Excellent communication

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Business Administration or related field

Tools

SAP

Pulsar

Job description

Overview

As a Senior Administrative Assistant - Service here at Honeywell, you will provide administrative support to the Service team in Markham, ON, Canada. You will manage calendars, schedule meetings, coordinate travel arrangements, and handle various administrative tasks to ensure the smooth operation of the Service department. You will report directly to our Senior Business Leader - Ontario and work a hybrid schedule with onsite presence at the Markham site. Your attention to detail, organizational skills, and ability to multitask will be essential in managing the day-to-day operations of the department.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for the Service team
• Prepare and distribute correspondence, reports, and presentations
• Maintain and update departmental records and databases
• Assist in the preparation of budgets and expense reports
• Coordinate and support the onboarding process for new hires and offboarding
• Coordinate payroll for service staff
• P-card allocation and report submittal
• Complete Uniform orders for service staff
• Complete vendor applications
• Complete new customer set up
• Manage service fleet
• Coordinate 407 ETR Transponders and account
• Assist in invoice payments for customers including credit card payments
• Complete Financial “traps” for reallocation of costs
• Be responsible for regular updates to the filed organization, including personnel changes and information required for weekly, monthly dissemination
• Provide general administrative support, including answering phone calls, managing emails, and handling office supplies
• Provide support for Honeywell SMS (work order system) to the field organization
• Coordinate and document technical training needs including health and safety requirements for field service organization

Qualifications

• High school diploma or equivalent
• Minimum 5 years of experience as an administrative assistant or in a similar role
• Minimum 10 years of experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Minimum 2 years of General Accounting knowledge of general ledger, profit and loss statements, cost centres, and accounting entries

We value

• Associate\'s or Bachelor\'s degree / diploma in Business Administration, Accounting, Bookkeeping or a related field
• Working with union and non-union trade personnel
• Experience managing large automobile fleets and licensing
• Experience with SAP and Pulsar
• Familiarity with payroll including overtime hours – Ontario
• Strong multi-tasking, organizational and time management skills
• Experience in supporting multiple service or technical teams
• Excellent communication and interpersonal skills
• Ability to handle confidential information with discretion
• Proactive and self-motivated attitude

Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, care or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.

About Us

Honeywell helps organizations solve the world\'s most complex challenges in automation, the future of aviation and energy transition. As a trusted partner, we provide actionable solutions and innovation through our Aerospace Technologies, Building Automation, Energy and Sustainability Solutions, and Industrial Automation business segments – powered by our Honeywell Forge software – that help make the world smarter, safer and more sustainable.

Job details

• Seniority level : Mid-Senior level
• Employment type : Full-time
• Job function : Administrative
• Industries : Appliances, Electrical, and Electronics Manufacturing

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