Site Administrator

Thompson Bros. (Constr.) LP.; Fort McMurray; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading construction company in Fort McMurray is seeking a detail-oriented Site Administrator to support operations. The role includes managing documentation, facilitating communication between teams, and providing administrative support to site management. Candidates should have 3 years of administrative experience, proficiency in Microsoft Office, and relevant certifications. This position requires a valid driver’s license and a commitment to a rotational schedule.

Qualifications

• Minimum of 3 years of administrative experience in construction or industrial setting.
• Valid Class 5 Driver’s License required.
• Current CSTS/OSSA, BSO, or CSO certification required.

Responsibilities

• Review, track and enter daily reports including overhead and maintenance data.
• Act as a liaison between site and head office for effective communication.
• Provide comprehensive administrative support to site management and field crews.

Skills

Administrative experience

Microsoft Office proficiency

Strong technical writing

Excellent communication skills

Attention to detail

Ability to meet deadlines

Tools

Fieldglass

Job description

Overview

Thompson Construction Group is currently seeking a detail-oriented and highly organized Site Administrator to support our operations in the Fort McMurray area. This role plays a key part in ensuring accurate documentation, efficient communication, and seamless coordination between site teams and head office.

Responsibilities

• Review, track and enter daily reports, including overhead and maintenance data.
• Enter and reconcile payroll and equipment hours.
• Cross-reference daily swipe data to balance LEMs.
• Act as a liaison between the site and head office to ensure effective communication.
• Build and maintain strong working relationships with site teams and client representatives.
• Manage documentation for employees and subcontractors.
• Complete and submit various internal and client-required reports.
• Coordinate vehicle pass requests as needed.
• Maintain and update equipment documentation.
• Create and manage tracking documents to support operational needs.
• Provide comprehensive administrative support to site management and field crews.

Qualifications

• Minimum of 3 years’ administrative experience, preferably in a construction or industrial setting.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint and Power BI).
• Strong technical writing.
• Experience with Fieldglass is considered an asset.
• Excellent communication skills (written and verbal).
• Proven ability to work independently with minimal supervision.
• Strong attention to detail.
• Ability to work well under pressure and meet strict deadlines.
• Valid Class 5 Driver’s License.
• Current CSTS/OSSA, BSO, or CSO certification.
• Must pass a pre-access drug and alcohol screening.
• Willingness to work on a rotational schedule.

Additional Information

Additional Information:
This description outlines the general nature and level of work expected for this position. Responsibilities may vary and additional duties may be assigned as needed to support operational requirements.