Senior Operations and Design Associate

Altree Developments; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A dynamic development firm in Toronto is seeking a Senior Operations and Design Associate. This role involves leading staging operations for residential projects, managing budgets, and overseeing day-to-day office functions. The ideal candidate has strong project management skills and 3+ years of relevant experience. This position offers a chance to influence design and operational strategies while working in a creative environment.

Qualifications

• 3+ years of relevant work experience in office coordination, project operations, or design-related fields.
• Ability to manage multiple high-stakes projects simultaneously under tight timelines.
• Leadership experience in cross-functional coordination and vendor supervision.

Responsibilities

• Lead full-cycle staging operations for residential development projects.
• Prepare and manage detailed staging budgets per suite.
• Coordinate trades, delivery schedules, and vendor installations to align with project timelines.
• Oversee day-to-day office operations and maintain procurement systems.

Skills

Project management

Vendor supervision

Design execution

Cross-departmental coordination

Strong communication skills

Negotiation skills

Organizational skills

Education

Post-secondary education in business administration, project management, or related field

Job description

Overview

The Senior Operations and Design Associate plays a key leadership role in overseeing the end-to-end execution of staging initiatives, operational logistics, and administrative workflows across Altree Developments. The role requires strong project management, vendor supervision, design execution, and cross-departmental coordination, supporting both development projects and corporate initiatives.

Responsibilities

• Design Project Leadership: Lead full-cycle staging operations for residential development projects, including concept development, sourcing, budgeting, and execution
• Prepare and manage detailed staging budgets per suite; monitor procurement and cost control across projects
• Source and catalog furnishings, décor, and materials to maintain and grow the in-house inventory
• Coordinate trades, delivery schedules, and vendor installations to align with project timelines and show readiness
• Negotiate vendor pricing and maintain trade relationships to maximize value and secure preferred service
• Manage simultaneous staging across multiple units to ensure timely completion for showings, marketing, and sales use
• Provide tailored design support for executive or personal suites, including those directly requested by executive leadership
• Complete additional design-related tasks as directed by management
• Operations Oversight: Oversee day-to-day office operations, ensuring smooth coordination with external vendors, trades, and service providers
• Manage basic IT issues in coordination with external technical support
• Maintain procurement systems and inventory for office supplies, design materials, and site needs across departments
• Support internal team initiatives, including planning and coordinating employee engagement and team-building events
• Facilitate onboarding of new hires, including workstation setup, orientation logistics, and welcome coordination
• Ensure corporate and site-based office aesthetics align with brand identity and are consistently maintained
• Complete other operational tasks as assigned
• Administrative & Client-Facing Support: Provide front desk coverage during peak or absent periods to maintain continuity of guest service
• Manage courier and mail logistics, ensuring timely distribution and dispatch
• Coordinate meeting logistics including document preparation, formatting, internal room bookings, and setup
• Support general administrative flow and upkeep of client-facing spaces
• Undertake other administrative responsibilities in support of departmental and company operations

Qualifications

• Post-secondary education in business administration, project management, communications, or a related field
• 3+ years of relevant work experience in office coordination, project operations, or design-related fields
• Proven ability to manage multiple high-stakes projects simultaneously under tight timelines
• Strong communication, negotiation, and organizational skills
• Demonstrated leadership in cross-functional coordination and vendor supervision
• Experience in interior staging, real estate, or hospitality is an asset but not mandatory