Senior Facilities Coordinator

Western Coast Insurance Services; Winnipeg; On-site; CAD 45,000 - 57,000; Full time

Job summary

A leading Canadian insurance broker is seeking a Senior Facilities Coordinator for their Winnipeg, MB location. The role involves coordinating maintenance projects and overseeing contractors. Candidates should have 3-5 years of facilities administration experience. The company offers a supportive work environment with competitive benefits, including vacation, wellness days, and employer-paid group benefits.

Benefits

3 weeks' vacation

14 wellness days

100% employer-paid group benefits

Qualifications

• 3-5 years experience in facilities administration or providing facilities-focused administrative coordination.
• Previous insurance industry experience is an asset.

Responsibilities

• Scheduling and coordinating work requests for outside contractors.
• Overseeing completion of assigned work and services.
• Coordinating all office moves and operations of common areas.
• Recommending changes and improvements to existing standards.
• Processing service requests and maintaining a database.
• Monitoring and ordering facility maintenance inventory.
• Managing the facilities and grounds maintenance.

Skills

Facilities administration

Coordination

Communication

Education

Designation from a recognized Facility Management Association

Job description

Overview

Truthfulness | Fairness | Value | Loyalty

At Western Financial Group, we take pride in being one of Canada's largest insurance brokers. Our strength lies in our incredible team of over 2,200 dedicated professionals, spread across 180+ locations nationwide. Together, we create a supportive and collaborative environment that has earned us one of Forbes Canada’s Best Employers.

Discover a workplace where your well-being is a priority, and your contributions make a real difference. With competitive benefits, a strong community focus, and a commitment to work-life balance, Western is not just a place to work, it's a place to thrive!

Join our team and experience the Western difference – where caring for our customers, communities and team members is our passion!

Position

FACILITIES COORDINATOR, SENIOR – Winnipeg, MB

The Facilities Team focuses on coordinating and providing timely execution of maintenance, improvement projects, and repair for all office locations within the organization.

Responsibilities

• Scheduling / Coordinating work requests for outside contractors and oversee completion of assigned work and services
• Coordinating all office moves and operations of common areas
• Recommending changes and improvements to existing standards, policies and procedures
• Processing service requests received and maintaining a database of requests to meet reporting and analysis requirements
• Monitoring and ordering facility maintenance inventory and supplies
• Managing the maintenance of the facilities and grounds, depending on location, ensuring service standard processes and in compliance with applicable local laws, rules and regulations
• Maintaining databases tracking service vendors, contracts and facilities inventory / supplies

Qualifications

• 3-5 years experience in facilities administration or providing facilities-focused administrative coordination
• Designation from a recognized Facility Management Association is an asset
• Previous Insurance industry experience is an asset

Details

Hours : 37.5hrs per week

Location : Winnipeg, MB

Requisition : 82098

Compensation Range : $45,000 - $57,000

Equal Opportunity and Benefits

At Western, we prioritize the well-being of our employees and are committed to fostering an inclusive environment that values diversity within our communities. We strive to create a workplace that is accessible, equitable, and supportive, ensuring that all team members feel valued and can thrive in their roles. As an equal opportunity employer, we welcome applicants from all backgrounds, and we encourage individuals to apply even if their experience does not fully meet all the criteria listed.

If you need assistance or have questions about requesting reasonable accommodation, please reach out to our Talent Acquisition team during the hiring process or review the Careers Page on our website.

We value our employees and offer programs that enhance their lives. Eligible employees receive 3 weeks' vacation, 14 wellness days, company matching investment and savings programs, and 100% employer-paid group benefits.

For over 20 years, community support has been integral to our culture.