Senior Coordinator, HRIS and HR Operations

Ontario Institute for Cancer Research; Toronto; Hybrid; CAD 100,000 - 125,000; Full time

Job summary

A leading cancer research institute in Toronto is seeking a Senior Coordinator for HRIS and HR Operations. This full-time temporary position involves maintaining employee data across various HR systems and supporting HR operations. The ideal candidate has advanced knowledge of HR systems, is working towards CHRP or CHRL designations, and possesses excellent organizational skills. This role offers a competitive salary and benefits as part of a hybrid work model.

Benefits

Competitive benefits plan

Defined benefit pension plan (HOOPP)

Qualifications

• Experience working with multiple HR systems.
• Knowledge of employment legislation in Ontario.
• Ability to manage confidentiality and sensitive data.

Responsibilities

• Maintain employee data in HRIS and related systems.
• Assist with HR data analysis for reporting purposes.
• Support performance management and compensation processes.

Skills

Advanced knowledge of HR systems

Excellent time management

Attention to detail

Communication skills

Education

Completed or working towards CHRP or CHRL designation

Tools

MS Office applications

Job description

About OICR

OICR is Ontario’s cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.

Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security.

Position Details

Position: Senior Coordinator, HRIS and HR Operations

Location: MaRS Centre, Toronto

Department: Human Resources

Reports To: Human Resources Manager

Salary: Commensurate with level of experience; total compensation includes a competitive benefits plan, plus a defined benefit pension plan (HOOPP)

Hours: 35 hours / week

Job Type: Hybrid; one day onsite per week

Status: Full-time, Temporary (one year)

Position Summary

The Ontario Institute for Cancer Research (OICR) is seeking a Senior Coordinator, Human Resources Information Systems (HRIS) and Human Resources (HR) Operations to maintain employee data, reporting and documentation in all HR systems, including those for our third-party service providers. HR Operations related responsibilities include support of OICR programs, audit and reporting requirements, compensation programs, information for staff.

This position is temporary, full-time for one-year.

Position Responsibilities

• Maintenance of employee data and files in the HRIS, Performance Management System (PM), Learning Management System (LMS), and online Employee Self Service site ensuring the accuracy of HR records and integrity of HR data sources
• Data entry into third-party service provider administration sites (i.e., background check, benefits administration, etc.) and other tracking
• Assists in collecting, collating and analyzing HR data for reporting
• Support the configuration of processes / requirements in the systems and ensure data is appropriately maintained over time per HR records management procedures
• Maintains up-to-date process and system documentation, training manuals
• Assists in evaluating, testing, documenting and implementing new or revised HR processes resulting from system updates / releases or process improvements
• Support the compensation and benefits programs, coordinating the job evaluation process and finalizing documentation including set up of job-related information in the HRIS
• Support the Performance Management process for eligible staff, including annual and probationary review reporting and follow up
• Drafting communications and keeping HR information up to date on the intranet for staff
• Assist with the annual merit increase program and pay equity reviews
• First point of contact for enquiries from staff regarding policies and procedures

Position Requirements

• Advanced knowledge, competence and experience working with multiple Human Resources systems including HRIS, performance, learning, payroll and benefits administration, including how data flows between each
• Completed or working towards CHRP or CHRL designation
• Working knowledge of employment legislation including the Employment Standards Act, Occupational Health & Safety Act and Ontario Human Rights Code
• Solid knowledge of MS Office applications
• Excellent time management and organization skills
• Demonstrated attention to detail and accuracy
• Ongoing requirement for computer-based work, testing, validation, data entry, analyzing / auditing data, technical troubleshooting, process improvement and reporting
• High level of integrity, confidentiality, and accountability
• Able to communicate and work collaboratively with all levels of staff within the organization
• Knowledge of HR privacy requirements and experience working with sensitive data

Additional Information

For more information about OICR, please visit the website at www.oicr.on.ca. To learn more about working at OICR, visit our career page. The posting is active as of June 20, 2025. The closing date is until filled. OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan. Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page https://oicr.on.ca/careers/. Information received related to accommodation will be handled confidentially. The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted. Resume Format: If you elect to apply, please click on the Apply for this Job button. You will be required to enter contact details, and to attach your resume to your application. Please attach your resume as a .pdf or .doc file.

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