Senior Coordinator, Gift & Legacy Administration

UNICEF Canada; Toronto; Hybrid; CAD 50,000 - 53,000; Part time

Job summary

A leading charity organization in Canada seeks a Senior Coordinator for Gift & Legacy Administration. This role involves managing gift processing, supporting donor engagement, and collaborating with teams on estate administration. The ideal candidate will have strong relationship-building skills and attention to detail. Compensation ranges from $50,700 to $53,000 annually with a flexible-hybrid work model.

Benefits

Extended Health / Dental benefits

Employee wellness days

Access to professional development

Qualifications

• Bilingual (French) highly preferred.
• Results-driven with ability to work in fast-paced environment.
• Experience with CRMs preferred.

Responsibilities

• Manage gift processing and donor cultivation activities.
• Coordinate with teams for estate administration duties.
• Support donor recognition and engagement efforts.

Skills

Relationship building

Attention to detail

Organizational skills

Communication skills

Education

Post-secondary degree or diploma in relevant field

Tools

Raiser’s Edge

Salesforce

MS Office

Job description

Overview

JOIN OUR TEAM AS SENIOR COORDINATOR, GIFT & LEGACY ADMINISTRATION

Are you a natural relationship builder with a passion for meaningful impact? Join UNICEF Canada – one of Canada’s most respected and historic charities – and be part of a high-impact, mission-driven team working across Canada and globally to create a better world for children.

We are seeking a talented individual for the role of Senior Coordinator, Gift & Legacy Administration.

Reports to: Director, Legacy & Planned Giving

Direct Reports: 0

Salary Range: $50,700 to $53,000 per year annually with benefits and 3 weeks paid vacation

Work Location: Toronto or Montreal

Work Environment: UNICEF Canada operates under a Flexible-Hybrid model that requires team members to attend the office at least 2 days / week.

Why UNICEF & UNICEF Canada?

UNICEF Canada is one of 32 National Committees (NatComs) located in high-income countries around the world. Our team funds UNICEF’s highest priorities and works neutrally with governments and the private sector in Canada and internationally to advance the rights and well-being of children and youth. As UNICEF Canada prepares to launch a bold new Strategic Plan in 2026, raising funds in support of children around the world will remain a key focus. Be part of this next phase of impact!

The Opportunity

The Senior Coordinator, Gift & Legacy Administration is a key member of the high-value team to support back-end daily gift processing, donor cultivation, stewardship, and communication activities. The incumbent will demonstrate strong attention to detail, relationship-building skills, and communication excellence in line with UNICEF Canada’s mission and vision.

Reporting to the Director, Legacy & Planned Giving, this role focuses on timely and accurate estate administration and gift processing preparation while also supporting donor recognition, donor engagement, and retention of high-value donors, partners, and prospects. The Senior Coordinator will liaise across teams and support the development team with operational needs and revenue administration.

If you’re energized by purpose-driven work and ready to make a difference, we want to meet you!

The Key Accountabilities

• Actively realize gifts within the open estates portfolio and support the honoring of donor legacies.
• Review and respond to estate notifications, updates, and distributions in a timely manner, adhering to all requirements.
• Liaise and coordinate with internal teams and external stakeholders when needed for duties relating to estate administration.
• Ensure Director, Legacy & Planned Giving and authorized signatories are kept abreast and informed on estate matters.
• Craft relevant communications to estate representatives throughout the administration process, including thank you letters, distribution documentation, check-ins, and updating requests.
• Exercise due diligence when reviewing statements of accounts, notices, and releases and identify any potential issues or complexities on estate files.
• Identify complex and contested estates and work with the Director, Legacy & Planned Giving and other charitable beneficiaries to assist in resolving.
• Accurately set up new estates, proposals, constituent coding, and relationship details into Raiser’s Edge.
• Maintain meticulous record keeping, entering all contact information, proposals and attributes, actions, and notes into the database.
• Support donor recognition activities and ensure that estate recognition processes are followed, updated, and captured in the database.
• Contribute to other Legacy & Planned Giving program gift administration, as needed.

Gift Administration (35%)

• Support gift processes as needed by the Vice President, Development, Director, Major Gifts and Development Team.
• Timely and accurate completion of donation processing forms upon receipt of gifts.
• Initiate weekly and quarterly relationship manager reviews for gift coding process.
• Accurately track gift coding in the Raiser’s Edge database.
• Review weekly gift report for proper gift allocation and coding, requesting corrections as necessary.
• Support month-end gift reconciliation in liaison with finance and gift processing teams.
• Assist DEA team with weekly incoming mail procedures, identify gifts for Development team follow-up, and ensure proper filing and next steps.
• Daily monitoring of gifts in the securities inbox and immediate action on next steps in gift processing.
• Prepare and execute donor gift invoices and reminders on pledge payments.
• Ensure timely preparation and delivery of donor thank you letters and acknowledgments with applicable charitable tax receipts by mail or email, as needed in liaison with DEA.
• Support the consolidated tax receipting and thank you letter process at year end.

Development Operations and Donor Relations (5%)

• Support the Development Team’s stewardship activity through updates and action uploads into RE, in liaison with the Business Solutions Team.
• Support legacy stewardship and cultivation activities through logistics, mailings, and other activities as needed.
• Coordinate logistics for larger mailings, including merging of letters and labels, fulfillment of packages, and postage.
• Monitor media and support our weekly Briefly process.
• Contribute to team updates, new ideas, and insights.
• Work cross-functionally to support development operations.

Qualifications

• A post-secondary degree, diploma or equivalent years’ work experience with focus in fundraising, estate administration, law / paralegal, banking, business administration or related discipline.
• Bilingual (French) highly preferred.
• Results-driven with the ability to work in a fast-paced environment, prioritize, and multi-task with strong organizational skills and follow-through.
• Proven ability to collaborate with stakeholders, seek information when needed, exercise sound judgement, and risk management.
• Fluency in English with strong written and verbal communication skills.
• Experience with CRMs (Raiser’s Edge or Salesforce preferred).
• Proficiency in MS Office Word, Excel, PowerPoint, and SharePoint.
• Dedication to lifelong learning with interest in professional development, new estate giving trends, and tax and philanthropy laws.
• Excellent interpersonal, oral, and written communication skills.
• Strong attention to detail and time management skills.
• Self-starter and resourceful with a collaborative spirit.
• Knowledge of UNICEF’s mission and values; commitment to respect and inclusiveness.
• Some experience in estate or business administration, legal or banking environments is ideal. Additional training will be provided.

An Employer of Choice : What We Offer

UNICEF Canada is a place where diverse talent and passion come together to create extraordinary impact for every child. We are committed to being an employer of choice and building a culture that is inclusive, ambitious, compassionate, and high impact.

Employees have access to the following benefits :

A ROBUST COMPENSATION PACKAGE

• Extended Health / Dental benefits, Healthcare Spending Account, and Wellness Account
• Life, AD&D, and Long-Term disability insurance coverage
• Employer match contributions (5%) to a Group Pension Plan
• Access to parental leave top-up

A COMMITMENT TO WELLNESS

• Flexible-hybrid work environment to support work-life integration
• Minimum 3 weeks of annual vacation (increases with time served) and 1 additional day per year of service (max 30)
• 9 to 11 employee wellness days per year
• Discounted rate for a GoodLife gym membership
• Access to an Employee and Family Assistance Program

A CULTURE OF LEARNING & GROWTH

• Access to a comprehensive global learning platform with over 1600 courses, webinars, and resources
• Internal leadership development, training, and mentorship programs that incorporate anti-racism and DEI principles
• Opportunities for local and global stretch assignments

AN INCLUSIVE & PURPOSE-DRIVEN WORKPLACE

Head office in mid-town Toronto with satellite offices in Calgary & Montreal; accessible by public transit and parking options; inclusive and accessible spaces.

Our Commitment to Inclusive Workplaces & Recruitment

UNICEF Canada is committed to diversity, equity, inclusion and accessibility. Requests for accommodation can be made at any stage of the recruitment process.

Our hiring process is human-driven. We do not use AI or automated systems to review applications or conduct interviews. Each candidate is evaluated by our team to ensure a fair and thoughtful hiring experience.

How to Apply

Please submit your resume and cover letter as one document to [e-mail] by Tuesday, September 2, 2025. Please include your salary expectations in your cover email and reference Senior Coordinator, Gift & Legacy Administration in the subject heading.

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Project Management and Information Technology

Industries : Non-profit Organizations

Note : This description reflects the responsibilities and requirements at the time of posting.

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