School Secretary - Deaf Program

Provincial and Demonstration Schools Branch; Belleville; On-site; CAD 60,000 - 80,000; Part time

Job summary

An educational institution in Ontario is seeking a School Secretary for the Deaf Program in Belleville. This temporary position requires strong administrative skills, fluency in American Sign Language (ASL), and the ability to provide high-quality support to educational programs. Responsibilities include managing correspondence, filing documents, and providing reception services. Candidates should have excellent communication and organizational skills, with experience in secretarial roles being essential.

Qualifications

• Experience with the Student Information System.
• Proficiency in preparing correspondence and documents.
• Ability to provide reception services and handle inquiries.

Responsibilities

• Prepare documentation and correspondence.
• Manage the Principal's schedules and calendars.
• Provide reception services and answer calls.

Skills

Fluency in American Sign Language (ASL)

Excellent verbal communication skills

Organizational and time management skills

Knowledge of office practices

Education

Advanced administrative/secretarial experience

Tools

School Messenger

Microsoft Outlook

Job description

Overview

School Secretary - Deaf Program

Job ID : 234412

Posting status : Open

Organization : Ministry of Education

Division : Provincial and Demonstration Schools Branch

City : Belleville

Position(s) language : English

Job term : 1 Temporary On-Call / Supply Position (to work on an as-needed basis)

Job code : 09OAD - Office Administration 09

Salary : 28.14 - $32.82 Per hour

Competition # PDSB25-139

Join the team that is making a difference in the lives of Ontario's children and youth. The Provincial and Demonstration Schools Branch, Ministry of Education is looking to hire an experienced School Secretary who will provide support to the Sir James Whitney School for the Deaf in Belleville.

About the job

In this role you will provide the following secretarial and administrative support services to the school Principal and support the delivery of the education programs and services.

You will

• Prepare a variety of documentation and correspondence such as memos, reports, research documents, presentation materials.
• File, retrieve and / or distribute a variety of correspondence.
• Take meeting minutes and notes.
• Provide reception services, answer calls, greet visitors and respond to general inquiries.
• Make travel arrangements and set up meetings and event locations for the Principal.
• Manage the school Principal's schedules and calendars.
• Maintain and order supplies as required.
• Prepare and maintain financial contracts.
• Manage the Student Information System.
• Knowledge / Experience of the Safe Schools Arrivals and Departures.
• Undertake various other clerical and administrative tasks as assigned.
• Ability to work on-call hours as required.

You have - Knowledge and Experience

• Advanced administrative / secretarial experience.
• Working knowledge of School Messenger.
• Experience with managing the Student Information System.
• Experience with Safe Schools Arrivals and Departures.
• Demonstrated knowledge of office practices and administrative procedures.
• Proficiency in preparing, formatting, and coordinating a range of correspondence and documents.

You have - Communication and Customer Service Skills

• Excellent language skills including fluency in American Sign Language (ASL) and Deaf culture including receptive and expressive skills.
• Verbal communication and interpersonal skills to provide effective in-person and telephone reception, and exchange information with clients and / or the public.
• Ability to provide information to stakeholders, parents, and students in a courteous and professional manner.
• Proven written communication skills to draft letters and memos.

You have - Technical Skills

• Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook, and other standard software applications.
• Demonstrated experience using office equipment including photocopiers and facsimile machines.

You have - Organizational, Reasoning and Problem-Solving Skills

• Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program, and school areas.
• Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines.
• Ability to work under tight deadlines and manage competing priorities.
• Reasoning and problem-solving skills to determine appropriate action for sensitive inquiries.
• Knowledge of Privacy Laws and Confidentiality.

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace :

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

Additional information

Apply by :

Thursday, October 2, 2025 11 : 59 pm EDT

Position details :

• 1 English Temporary - Irregular On-Call, duration up to 10 months, 350 Dundas St W, Belleville, East Region, Vulnerable Sector Check

Compensation group :

Ontario Public Service Employees Union

Work hours : Schedule 3.7

Category :

Administrative and Support Services

Posted on :

Wednesday, September 10, 2025

Note :

• About security checks :

A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.

If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.

Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.

How to apply :

• You must submit your application using only one of the methods identified below.
• Your cover letter and resume combined should not exceed five (5) pages.
• Customize your cover letter and resume to the qualifications listed on the job ad. Use concrete examples to show how you meet the requirements.
• Be sure to quote the Job ID number for this position.
• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

Send application to :

[e-mail] and quote Competition # PDSB25-139.

Language requirements and assessment :

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English / French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation :

Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais / français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and / or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Information collection notice

We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service, and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers, which is an authorized common service in accordance with

s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25.

Please do not include any more personal information than is needed for your application (for example, do not include your photograph or social insurance number).

If you have any questions about how your information is collected, used, shared or saved, please contact us .

Strengthening Ontario, together