Scheduling Coordinator

Hamilton Health Sciences; Hamilton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A healthcare institution in Ontario is hiring for a Scheduling Coordinator in the Obstetrics and Gynecology Program. Responsibilities include developing and maintaining staff schedules according to collective agreements and entering data into the PeopleSoft system. Candidates should possess a Grade 12 education, proficiency in MS Office, and strong organizational skills. This role is ideal for individuals capable of managing multiple tasks in a high-paced environment. The position offers a supportive workplace focused on staff and patient safety.

Qualifications

• Demonstrated proficiency in MS Office, including MS Word, MS Excel, and Outlook.
• Experience managing unit-based work schedules.
• Ability to interpret and apply human resource policies and procedures.

Responsibilities

• Develop and maintain staff schedules per Collective Agreements.
• Perform data entry and reconciliation on the PeopleSoft system.
• Support a culture of patient and staff safety.

Skills

MS Office proficiency

Problem-solving ability

Interpersonal skills

Organizational skills

Time management skills

Keyboard skills (40 wpm)

Education

Grade 12 or equivalent

Community college secretarial office administration program

Medical Terminology Certificate 1 and 2

Tools

Peoplesoft Time and Labour

Job description

Qualifications

• Grade 12 or equivalent
• Graduate of community college secretarial or office administration program or equivalent office experience
• Medical Terminology Certificate 1 and 2 or demonstrated knowledge equivalent to the Medical Terminology Certificate 1 and 2 acquired in a different Business Clerk position, which may be subject to testing
• Previous experience managing unit based work schedules
• Demonstrated proficiency in MS Office, MS Word, MS Excel, Outlook/MS Exchange, Peoplesoft Time and Labour data entry/reporting
• Proficient Keyboard skills (40 wpm)
• Demonstrate ability to solve problems
• Demonstrate ability to work independently including establish prioritize and meet deadlines
• Demonstrate ability to manage numerous and diverse activities in a high‑paced environment
• Demonstrate excellence in interpersonal skills, including effective verbal and written communication and ability to be a team player
• Demonstrated ability to develop and implement systems that create effective workflow
• Ability to sit for long periods of time
• Ability to manage stress
• Demonstrated organizational and time management skills
• Demonstrated ability to manage conflicts
• Demonstrated ability to interpret and consistently apply human resource policies and procedures, and collective agreement language

Responsibilities

Reporting to the Clinical Manager, the Scheduling Coordinator will be required to develop and maintain all aspects of staff schedules in accordance with the Collective Agreements and the specific staffing needs of the Obstetrics and Gynecology Program.

Additionally, the Scheduling Coordinator will be responsible for data entry and reconciliation of data on the PeopleSoft Time and Labour system including follow up on issues related to PeopleSoft activity.

The Obstetrics and Gynecology Program provides a range of services for the health needs of women. The Program consists of 3 inpatient units (4B, 4C and Labour & Delivery), and 2 outpatient clinics (4B and 4F Women's Clinics).

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website. This job posting is for an existing vacancy.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact Human Resources at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment. Proficiency in both Official Languages, French and English, is considered an asset.

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:Article 30 (k), CUPE Collective AgreementArticle 10.7 (d), ONA Collective AgreementArticle 13.01 (b) (ii), OPSEU 273 Collective AgreementArticle 14.04, OPSEU 209 Collective AgreementArticle 2.07 and Article 13, PIPSC RT Collective Agreement