Scheduling Coordinator

Thales; Dartmouth; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading aerospace and defense company in Dartmouth is seeking a Scheduling Coordinator to support project planning and data management. You will help organize project schedules and facilitate communication between teams. The ideal candidate will have experience in the marine industry and proficiency with scheduling tools like Microsoft Project. This full-time role offers a hybrid work schedule and extensive benefits, including health insurance and retirement plans.

Benefits

Extensive benefits program

Retirement Savings Plans

Company paid holidays and vacation days

Employee discounts on home and auto

Qualifications

• Experience in the marine industry related to shipbuilding, ship repair, or maintenance.
• Demonstrated project planning experience.
• Proficient in Microsoft Office: Word, Excel, SharePoint.

Responsibilities

• Provide general project support and administration to the Service Delivery Team.
• Maintain valid and accurate project schedules with a weekly update cycle.
• Prepare regular reports on schedule progress and performance.

Skills

Marine industry experience

Scheduling tools competency

Project planning

Strong computer literacy

Excellent communication skills

Knowledge of ERP or EAM systems

Tools

Microsoft Project

IBM Maximo

Microsoft Office

Job description

Overview

Scheduling Coordinator role at Thales – Halifax, Wilkinson, Canada. Halifax, N.S. (CAN.), Hybrid.

The Scheduling Coordinator reports to the Coastal Planning Team Lead and assists the Ship Maintenance Lead (SML) in organizing routines and developing an integrated schedule for the Work Period. This role supports data systems, ensures data accuracy, and supports data needs for the AJISS program and the Royal Canadian Navy’s DRMIS Data Management System. It also manages preparation, monitoring, and maintenance of Work Period work lists and schedules, with additional tasks including raising purchase requisitions, collecting Objective Quality Evidence, and assisting Maintenance Coordinators with Work Pack Management.

Responsibilities

• Provide general project support and administration to the Service Delivery Team; collect, organize, transcribe, and input data into data repositories (SFTP, SharePoint, ERP/EAP systems); liaise with key stakeholders to develop valid project maintenance packages.
• Maintain valid and accurate project schedules with a weekly update cycle; identify schedule improvements to reduce costs and improve performance.
• Reconcile system data with actual project performance; prepare regular reports and charts on schedule progress and performance for the Ship Maintenance Lead and stakeholders.
• Ensure compliance with data security regulations and company policies; provide controlled and formally distributed data to internal and external customers; assist in data documentation and guidelines.
• Generate purchase requisitions for Subcontracted Services and ensure providers have necessary paperwork and materials for maintenance tasks; ensure Health and Safety requirements are met.

Health, Safety & Environment

• Comply with HS&E regulations, policies, and procedures to prevent or minimize exposures to self, colleagues, visitors, and the environment.
• Promote Thales HS&E programs by demonstrating leadership in a professional and supportive manner.

Minimum Qualifications

• Experience in the marine industry related to shipbuilding, ship repair, or ship maintenance.
• Competent use of scheduling tools (Microsoft Project or IBM Maximo Graphical Scheduler).
• Demonstrated project planning experience.
• Strong computer literacy, with proficiency in Microsoft Office (Word, Excel, SharePoint).
• Excellent communication skills, with ability to prepare and present reports to diverse audiences.
• Experience/knowledge with ERP or EAM systems (SAP ECC, IBM Maximo, and/or Isherwood’s MIS preferred).

What We Offer

• Extensive benefits program for full-time employees (24+ hours/week) and eligible dependents, including Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care, travel insurance, EAP and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with company contributions and matching; no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee discounts on home, auto, and gym memberships.

Why Join Us?

Say HI and learn more about working at Thales.

This position requires direct or indirect access to hardware, software or technical information controlled under various national and international regulations. Applicants must be eligible or able to obtain authorization for such access, including eligibility for the Canadian Controlled Goods Program and a Canadian NATO Secret clearance.

Additional Information

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. If you require accommodation, please advise during the interview invitation. All accommodation information will be treated as confidential.

Seniority level: Not Applicable

Employment type: Full-time

Job function: Administrative

Industries: Aviation and Aerospace, Component Manufacturing and Defense and Space Manufacturing