Scheduling Clerk | Part-time (0.80 FTE)

GoldenLife; Courtenay; On-site; CAD 30,000 - 60,000; Part time

Job summary

A long-term care facility in Courtenay is looking for a part-time Scheduling Clerk to prepare and maintain staff schedules. The role requires strong multitasking and time-management skills, as well as experience in scheduling, preferably in a unionized environment. Candidates should hold a high school diploma, have good proficiency in Microsoft Excel, and be adaptable to changing priorities. We offer a competitive salary of $29.40 per hour and a comprehensive benefits package. Join us in providing exceptional care to seniors!

Benefits

Competitive salary

Comprehensive benefits package

Growth opportunities

Inclusive culture

Qualifications

• Experience scheduling in a unionized environment is preferred.
• Ability to work weekdays and weekends and adapt to changing priorities.
• A clear Criminal Record Check with Vulnerable Sector Screening is necessary.

Responsibilities

• Prepare and maintain staff schedules using scheduling software.
• Coordinate schedule changes and support timekeeping functions.
• Collaborate with management to address staffing needs.

Skills

Multitasking

Time-management

Customer service

Conflict-resolution

Education

High school diploma

Coursework in Office Procedures/Office Management

Tools

Microsoft Excel

Avanti Software

Job description

The Opportunity

Ocean Front Village – Long-Term Care | Courtenay, BC

Position Type: Permanent, Part-Time (0.80 FTE)

Shift Schedule: Day

Shift Times: 08:00 – 17:00 (8 hour shifts)

Why Join Us

At Golden Life, you’ll be part of a trusted, values‑driven organization that has been caring for seniors across Western Canada for over 25 years.

We’re looking for an organized, detail‑oriented Scheduling Clerk who is passionate about supporting staff and ensuring seamless daily operations.

What You'll Do

• Prepare, update, and maintain staff schedules in advance using scheduling software.
• Coordinate schedule changes, call‑outs, and relief coverage while following proper procedures.
• Support timekeeping functions and maintain accurate attendance records and scheduling statistics.
• Collaborate with the Community Manager and department leaders to address staffing needs and resolve issues.
• Participate in scheduling meetings and ensure all work is performed with safety as the top priority.
• Other duties as assigned.

What You Bring

• High school diploma and coursework in Office Procedures/Office Management.
• Experience scheduling in a unionized environment; Avanti Software experience is a strong asset.
• Proficiency in Microsoft Excel and office applications; ability to type 60 wpm.
• Experience with electronic payroll/scheduling systems.
• Strong multitasking, time‑management, customer service, and conflict‑resolution skills.
• Ability to work weekdays and weekends, adapt to changing priorities, and work independently.
• Experience in Home & Community Care is an asset.
• A clear Criminal Record Check with Vulnerable Sector Screening.
• A negative TB test and up‑to‑date immunization record.

What We Offer

• A competitive salary: $29.40 per hour, in accordance with provincial wage levelling.
• Comprehensive Benefits: A full benefits package, including a voluntary retirement program with company contributions for eligible employees.
• Growth opportunities: We welcome individuals at all stages of their career, offering opportunities for professional development and growth.
• Inclusive Culture: We respect the diversity, dignity and interdependence of all persons. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents.

About Ocean Front Village

At Ocean Front Village, we believe exceptional care and service starts with exceptional environments – for both residents and staff. Overlooking the ocean along the Courtenay Riverway Heritage Walk, our Village features 120 long‑term care suites and 6 hospice suites, all thoughtfully designed to support connection, teamwork, and resident well‑being.

As part of our team, employees benefit from well‑designed workspaces, supportive leadership, and strong relationships that help foster clarity, communication, and a positive working environment. Team members are equipped with the training, tools, and ongoing mentorship needed to deliver high‑quality service while expanding their skills, strengthening their confidence, and growing in their careers at Golden Life.

At Golden Life Management, we care for our employees – providing the space, culture, and community that empower you to thrive personally and professionally.

If you share our passion for providing exceptional care to seniors, we’d love to hear from you. Apply today to join the Golden Life team!

Golden Life Management is committed to fostering a diverse and inclusive workplace. Accommodations are available upon request during the selection process.