Residential Property Manager (GTA)

Sterling Karamar Property Management; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A property management company in Toronto is seeking a Residential Property Manager to oversee a portfolio of residential properties with an emphasis on high-quality customer service. Responsibilities include managing staff, addressing tenant concerns, ensuring timely rent collection, and maintaining property standards. Applicants should have experience in property management, excellent communication skills, and the ability to negotiate contracts. The ideal candidate is driven, organized, and has a strong customer service orientation.

Benefits

Equal opportunity employer

Diversity valued in the workforce

Accommodations for candidates with disabilities available

Qualifications

• Fluent in English reading and writing.
• Three to five years' experience in residential property management.
• Ability to perform intermediate mathematical functions.

Responsibilities

• Manage a portfolio of residential properties with high customer service.
• Supervise administrative and operational staff.
• Maintain positive customer relations with residents and owners.
• Ensure timely rent collections and handle complaints.
• Conduct inspections and maintain property management standards.

Skills

Management and leadership skills

Communication and relationship building

Organizational skills

Customer service orientation

Negotiating skills

Education

High School diploma (Grade 12 / 13)

College Degree and / or Industry Designation

Tools

Property management software

Computer proficiency

Job description

Residential Property Manager (GTA) – Oct 20, 2023

Purpose: The Property Manager is responsible for managing a portfolio of residential properties in an efficient and effective manner with the highest level of customer service to both residents and owners. Operate within our standards of safety, high quality customer service and efficient operations.

Main Responsibilities and Activities

Residential Team Member: Actively contributes to the achievement of team objectives. Accepts shared responsibility and ownership of projects. Involves others in decision making & works for consensus on decisions. Respects and is tolerant of individual differences. Acknowledges and works through conflict openly.

Management of Staff: Supervise and manage administrative and operational staff at the properties within your portfolio. Ensure effective performance management of staff.

Customer Service Relations: Maintain the highest level of customer service in relation to residents and owners. Communicate effectively with all residents and external parties. Ensure that any areas of concern are addressed promptly and thoroughly. Direct and manage resident functions to win and maintain the respect and goodwill of all residents. Focus on resident retention. Assist and ensure all resident and owner complaints are handled promptly and appropriately.

Administration: Monitor the timely receipt and reconciliation of rent collections and ensure that relevant statutes are followed. Communicate with residents about rent collections. If needed, organize resident eviction process. Code and approve invoices from suppliers and contractors. Review and approve rental applications. Ensure correct and up‑to‑date Management Reports including Accounts Receivable, Accounts Payable, variances and monthly inspection reports. Prepare yearly budgets for the relevant properties.

Building Maintenance: Adhere to SKPM's property management standards including legislative requirements, compliance, safety standards and emergency response procedures. Conduct pre‑inspection and vacate inspection of units, note deficiencies and prepare building reports. Schedule maintenance work. Develop scope of work for service contracts, negotiate pricing and prepare paperwork. Place service calls with contractors. Coordinate contracted work. Conduct weekly/monthly inspections of the common areas of the property and rectify any deficiencies. Be a supportive team leader of the Residential Property Management Team. Take initiative to propose improvements of property management processes or procedures. Report to the Vice President of Residential Operations. Work in close cooperation with other Residential Property Managers and the Residential Property Accountant.

Qualifications

Education: Minimum High School diploma (Grade 12 / 13). Preference: College Degree and / or Industry Designation.

Requirements: Ability to read and write English fluently, the ability to accurately perform intermediate mathematical functions and the ability to understand and perform our property management software functions.

Experience: A minimum of three to five years' experience in residential property management or a related field.

Skills and abilities:

• Solid management and leadership skills.
• Proven leader with ability to motivate and train staff.
• Excellent communication and relationship building competencies.
• Is open to change and actively looks for ways to improve processes.
• Strong administrative and organizational skills.
• Strong time‑management skills.
• Proficient with computers and software.
• Portrays a professional image.
• Strong customer service orientation.
• Motivated to learn more and grow within this position.
• Knowledge of on‑site maintenance requirements including dealing with vendors and contracts.
• Excellent negotiating skills.
• Has a high stress tolerance.

Special Requirements:

• Valid driver license.
• Be willing and able to be on call and work irregular hours.

About Us

Thank you for your interest in Sterling Karamar Property Management. Please note that applications from all interested individuals are appreciated; however, we will only contact candidates that are selected for advancement. Sterling Karamar Property Management values diversity in the workforce and is an equal opportunity employer. We welcome and encourage applications from people with disabilities and offer reasonable accommodation upon request for candidates taking part in all aspects of the selection process.