Research Engagement Coordinator

Baycrest; Toronto; On-site; CAD 80,000 - 100,000; Part time

Job summary

A leading health sciences organization in Toronto is seeking a Research Engagement Coordinator to drive community outreach efforts. The successful candidate will promote brain health programs and facilitate workshops for older adults. Candidates should have a background in psychology or related fields, strong communication skills, and experience in clinical research recruitment. This part-time role involves collaboration with community organizations to enhance participant engagement in research initiatives.

Benefits

Professional development opportunities

Flexible work environment

Qualifications

• Self-motivated and able to work with minimal supervision.
• Experience in clinical research and participant recruitment.
• Valid G or G2 Driver’s License required.

Responsibilities

• Identify and create community engagement opportunities for workshops.
• Book and coordinate workshops both virtually and in-person.
• Educate community members on brain health issues.

Skills

Strong verbal and written communication

Community engagement

Interpersonal skills

Organizational skills

Detail-oriented

Education

Diploma or Bachelor’s Degree in Psychology or related field

Tools

CRM Database

Microsoft Office Suite

Job description

Position Type: Temporary Part-Time, 12-month contract

Bi-Weekly Hours: 50 Hours

Union: Non-Union

Date Posted: 28th November 2025

Closing Date: 21st December 2025

About Us

The Rotman Research Institute (RRI) is a premier international centre for the study of human brain function. The primary research focus is on memory and the executive functions of the brain, both in normal aging and in the presence of diseases and conditions that affect the brain, such as stroke, traumatic brain injury, Alzheimer’s disease and other dementias.

Opportunity

The Research Engagement Coordinator is an integral member of the Baycrest Academy for Research and Education (BARE) Community Engagement Team, reporting to the Director, Scientific and Clinical Development. In this role, you will help advance BARE’s mission by promoting its programs and services—including the Brain Health Workshops, Brain Health Assessment, Smart Tracker, and Brain Health Registry—and by conducting in-person and virtual Brain Health Workshops in partnership with community organizations to support participant recruitment.

As part of a multidisciplinary team, the Research Engagement Coordinator brings expertise in community engagement and recruitment, working closely with staff at senior and community centres to ensure the effective promotion and delivery of BARE’s initiatives.

You will also play a key role in supporting study recruitment efforts by maintaining regular communication with research groups and clinical sites, tracking referral progress, and ensuring accurate, up-to-date information within BARE’s CRM database.

Key Responsibilities

1. Identify
   • Create community funnels consisting of centres appropriate for facilitating Brain Health Workshops within targeted regions, including accurate information on address, contact person, current programs running, distance to research site(s), phone number, email, ages, and other relevant details.
   • Network and build relationships with centre coordinators to find additional locations for Brain Health Workshops.
2. Book
   • Connect with centres to schedule in-person and virtual Brain Health Workshops within the assigned region and timeframe. Ensure centres are scheduled strategically according to time and location.
   • Provide all proper information and materials via email and document details in the CRM Database and BARE calendar.
3. Market
   • Follow up with centres to ensure that all older adults who signed up for the workshop meet the criteria.
   • Provide resources and support to maximise attendance within each session.
4. Facilitate
   • Professionally represent BARE in assigned regions through workshop presentations.
   • Run Brain Health Workshops virtually and in person at various centres using provided equipment.
   • Assist older adults with the Cogniciti Online Brain Health Assessment and provide take‑home information on their brain health.
   • Ensure participants see the Cogniciti Registry page and have the opportunity to take the Smart Tracker.
   • Explain the benefits of participating in brain health research and clinical trial studies.
   • Ensure participants understand how to gain access to Cogniciti and related brain health services through Baycrest, promoting Baycrest/BARE services where appropriate.
5. Educate
   • Increase community awareness of current brain health issues among older adults by providing instruction on accessing Cogniciti and Baycrest resources, ensuring they understand updates from Baycrest.
6. Recruit
   • Provide older adults with information about participating in local clinical research studies conducted by BARE clients.
   • Encourage registration in the Cogniciti Brain Health Registry during in-person workshops.
   • Perform virtual recruiting through Cogniciti’s Registry and send e-blasts to members fitting inclusion criteria for specified studies, including internal BARE studies.
   • Maintain an accurate count of qualified referrals and provide referrals securely to research groups/clinical sites.
7. Report
   • Track centres contacted, scheduled, and signup numbers during marketing calls and emails, including attendee counts and assessment completions.
   • Accurately input Key Performance Indicators (KPIs) into the BARE and CRM Databases.
8. Site Coordinate
   • Coordinate and manage follow‑up activities with clinical research sites to understand and update the status of each BARE referral.
   • Outline, agree on, and follow BARE’s referral process with each site.
   • Ensure all study materials, protocols, and ethics are compliant before recruitment.
   • Report all status updates to the Director.

Who You Are

• Self‑motivated and able to work effectively with minimal supervision.
• An exceptional communicator with strong verbal, written, and interpersonal skills.
• Able to engage and build rapport with older adults with empathy, patience, and respect.
• Professional and confident in meetings and client interactions.
• Collaborative and comfortable communicating across all levels of the organization.
• Highly organized, detail‑oriented, and skilled at managing multiple priorities in a fast‑paced environment.
• Reliable, proactive, and focused on delivering high‑quality results on time.

Qualifications

• Diploma or Bachelor’s Degree in Psychology, Social/Behavioural Science, Clinical Research, Gerontology, Public Health, Health Promotion, Cognitive Science, Neuroscience or a related discipline.
• Valid G or G2 Driver’s License.
• Ability to lift 50 pounds or less.
• Basic Life Support (BLS) Certification is an asset.
• Minimum of one year experience in community outreach.
• Minimum of one year experience in clinical research and participant recruitment.
• Demonstrated knowledge of pharmaceutical and clinical research studies in Canada, including regulatory requirements, key stakeholders and study processes.
• Ability to proficiently organize and implement community engagement activities within an allocated budget.
• Demonstrated understanding of the challenges and experiences of recruiting older adults from diverse backgrounds for academic and clinical studies.
• Exceptional ability to engage and communicate with groups, tailoring communication to suit a specific target group or age range.
• Advanced computer skills, including troubleshooting technical difficulties in hotspots, cloud-based word processing, spreadsheets, CRM and database applications.
• Word processing, spreadsheets, calendars and database applications.
• Basic understanding of protocol design, ethics submission, research analysis and statistical methods.

Internal Applicants

Current Baycrest employees must apply online through the Baycrest intranet. Applications submitted through the external careers website will only be considered after the internal application process. If you are a current employee and are unable to access the intranet, please contact Human Resources for assistance.

External Applicants

Please submit your application online by clicking the Apply button below.

Remarkable people of Baycrest Health Sciences are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.

Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at [e-mail] or 416-785-2500, ext. 2961.

All successful candidates will be required to complete a police reference check/vulnerable sector screen.