Recruitment Coordinator (12-months contract)

Heart and Stroke Foundation of Canada; Toronto; Hybrid; CAD 60,000 - 65,000; Full time

Job summary

A national non-profit organization is seeking a Recruitment Coordinator to support high-volume recruitment efforts. This role emphasizes crafting job postings, managing candidate interactions, and participating in HR projects. With a hybrid work option available, the ideal candidate should possess 2+ years of recruitment experience, familiarity with HR tools such as JazzHR and LinkedIn Recruiter, and excellent organizational skills. A salary range of $60,000 to $65,000 is offered, alongside flexible working arrangements and health benefits.

Benefits

Paid wellness days

Health, medical, dental and vision benefits

Flexible hybrid working arrangements

Qualifications

• 2+ years of experience supporting high volume recruitment.
• Experience working in applicant tracking systems.
• Competency in assessing capability and potential for talent.

Responsibilities

• Prepare job postings for recruitment.
• Conduct prescreens and reference checks.
• Update candidate status in applicant tracking system.

Skills

Organized self-starter

Excellent communication skills

Ability to work with minimal supervision

Bilingual (English/French)

Proven critical thinking

Education

Post-secondary education in human resources

Certified Internet Recruiter (CIR)

Tools

JazzHR

LinkedIn Recruiter

MS Office Suite

Job description

Who we are

At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke.

We believe in equity, diversity and inclusion ― it’s embedded in our values and core mission work to support all people in Canada to lead healthier lives. We are committed to applying this principle to cultivate a welcoming environment that embraces diversity among our employees. Candidates from diverse backgrounds, including but not limited to, Indigenous peoples, racialized communities, 2SLGBTQIA+ communities, women, and people living with disabilities are encouraged to apply.

To learn more about our mission, values, commitment to EDI, and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website.

The opportunity

Please note this is a 12-month, maternity leave replacement contract. Heart & Stroke offers a hybrid work option, and candidates may work from anywhere in Canada.

Join Heart & Stroke as a Recruitment Coordinator and help us build the team that saves lives and promotes healthier communities! In this dynamic role, you’ll partner with HR Managers and internal stakeholders to deliver end-to-end recruitment support that drives our mission forward.

From crafting compelling job postings and sourcing top talent to conducting prescreens and completing reference checks, you’ll ensure a seamless candidate experience every step of the way. You’ll manage interview scheduling, maintain accurate recruitment reports, and keep candidates engaged throughout their journey. Beyond recruitment, you’ll contribute to exciting ad hoc HR projects, adding variety and impact to your work. If you’re organized, proactive, and passionate about connecting great people with a purpose-driven organization, this is the role for you!

How you will make an impact every day

Support Recruitment Activities:

• Prepare job postings (internal and external)
• Contribute to recruitment strategy meetings
• Assess and shortlist candidates based on job description requirements.
• Update and maintain candidate status in applicant tracking system (JazzHR) as well as with each specific HR Manager
• Conduct prescreens, record candidate responses, summarize outcomes and bring forward recommendations
• Outbound recruitment and familiarity with Not-for-Profit sector roles.
• Create interview guides to reflect required skill, competency and values requirements.
• Ensure the maintenance of accurate and concise records and reports concerning all phases of the recruitment process.
• Persuasively sell the organization, role, and community to candidates
• Provide regular updates to applicants/candidates via email on their status in the search process
• Complete reference checks
• Update and maintain recruitment vacancy reports
• Leads the relationship development, recruitment, onboarding and orientation process for Talent and Diversity co-op students.

Participate in HR Projects:

• Contribute to the development and documentation of recruitment processes and procedures
• Research and develop technical solutions to improving the recruitment process
• Research and prepare recruitment training / support materials for hiring managers (e.g. interviewing best practices).
• Contribute ideas and support improvements to onboarding planning of new staff

Support Human Resources Coordinator, as needed:

• Prepare new hire offer letters
• Coordinate the onboarding process and ensuring new hire documentation is completed, tracked, saved and submitted in a timely manner
• Organizes and maintains the centralized and confidential electronic employee files system.
• Onboard new employees
• Offboard existing employees

Who we need

Experience

• 2+ years of experience supporting high volume recruitment / multiple positions at once
• Experience working in applicant tracking systems (JazzHR)
• Experience working with LinkedIn Recruiter

Education

• Certified Internet Recruiter (CIR) - asset
• Post-secondary education in human resources

Skills

• Organized self-starter
• Ability to work with minimal supervision and a high level of accountability
• Able to balance competing priorities, managing multiple stakeholder needs and timelines
• Excellent communication skills
• Proven ability to effectively assess capability and potential for talent needs
• Proven critical thinking and ability to assess risk and create plans
• Discretion, confidentiality and sound judgment
• Demonstrated skills with MS Office suite
• Bilingual (English/French) an asset

What we offer

This role offers a salary range of $60,000 to $65,000, aligned with our compensation framework and your professional background. Heart & Stroke believes that time off is integral to the personal health and wellness of our employees. We offer paid wellness days and personal days. In addition, we provide health, medical, dental and vision benefits. Furthermore, our staff enjoy flexible hybrid working arrangements and support with reimbursement for mobile phones and home office set up.

Apply now

If you want to join the fight to beat heart disease and stroke while building an engaged and giving community, apply by December 17, 2025. Applicants must be currently residing in Canada and legally entitled to work in Canada.

To learn more about our mission, our values and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website.

We are committed to fostering an inclusive, barrier-free and accessible environment. If you have been contacted for an interview and require accommodation to participate in the recruitment and selection process, please advise and we will work with you. At this time, interviews are currently being conducted via video call, so we look forward to ‘virtually’ meeting you!