Recruiter/HR Assistant

Summit Inspection Services Ltd.; Calgary; On-site; CAD 45,000 - 75,000; Part time

Job summary

A leading inspection services company in Calgary is seeking a highly organized Recruiter/Human Resources Assistant to join their team. The role involves managing the complete recruitment process, supporting hiring managers, and handling HR inquiries with professionalism. The ideal candidate will possess strong communication skills, attention to detail, and a background in HR or related fields, all while embracing opportunities for career growth. This is a part-time/full-time position with a focus on supporting the company’s rapid growth.

Qualifications

• Minimum 2 years’ experience in a recruiting role or similar.
• Strong knowledge of Alberta Human Rights Commission and relevant legislation.
• Experience in employee agreements and contracts.

Responsibilities

• Manage the full-cycle recruitment process.
• Build relationships with department managers to understand hiring needs.
• Conduct background checks and assist in final candidate selection.

Skills

Communication skills

Attention to detail

Interpersonal skills

Microsoft Office proficiency

Problem-solving skills

Organizational skills

Education

Post-secondary certificate/diploma in HR Management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Job description

Preferred Experience And Qualifications

SUMMIT Inspection Services Ltd. is seeking a highly organized, outgoing, and detailed driven candidate with superior communication skills to fill a part-time/full-time/contract hourly Recruiter/ Human Resources Assistant position at our rapidly growing Inspection Service’s Company. SUMMIT Inspection Services Ltd. The qualified candidate will have prior experience working in Recruitment, demonstrate a strong level of confidentiality and be proficient in Microsoft Office products including Microsoft Word, Microsoft Excel, Microsoft Outlook and Adobe Acrobat. The position will include the following:

• Minimum of 2 years’ experience in a dedicated recruiting role or similar talent acquisition function
• Post-secondary certificate or diploma in Human Resources Management, Business Administration, or a related field
• Experience with employee agreements and contracts.
• Strong knowledge in Alberta Human Rights commission, Federal and Provincial legislation,
• Previous experience in the NDT, inspection, or oil & gas services industry is considered a strong asset
• Experience with candidate negotiations (compensation, terms, etc.) is an asset
  
  

Responsibilities

Recruiting

• Manage the full-cycle recruitment process across a variety of roles, supporting hiring managers in attracting, selecting, and retaining top talent
• Build strong working relationships with department managers to understand hiring needs and role requirements
• Leverage HRM platforms and applicant tracking systems to manage recruitment workflows
• Define job levels, responsibilities, qualifications, and compensation ranges in collaboration with management
• Draft, update, and publish internal and external job postings
• Source qualified candidates through online platforms, networks, job boards, and community partnerships
• Screen resumes, conduct initial phone interviews, and evaluate candidates for alignment with role expectations
• Coordinate and schedule interviews between candidates and hiring managers
• Assess applicant qualifications through interviews, response analysis, reference checks, and credential verification
• Conduct background checks as required
• Assist in final candidate selection discussions and hiring decisions
• Prepare and issue offer letters and employment agreements
• Create onboarding packages and manage internal onboarding checklists
• Collect and verify all required documentation, including certifications, identification, and payroll information
• Ensure all professional and safety certifications are valid and current
• Organize and lead employee orientation and coordinate departmental training sessions
• Maintain accurate recruitment and employee records, including data on active candidates, new hires, and past employees
• Coordinate travel, accommodation, and logistics for candidates and new hires, as needed
• Liaise with IT and internal departments to ensure equipment and system access are in place prior to start dates
• Build a pipeline of qualified candidates by engaging with community organizations, post-secondary institutions, employment agencies, and industry networks
• Represent the company at recruitment events and make presentations on employment opportunities and company culture
• Enroll new hires in group benefits and other employee program
• Ability and willingness to travel when required
  
  

Human Resources Assistant

• Respond to internal and external HR-related inquiries with professionalism and confidentiality
• Support internal and external HR related inquires or requests,
• Organize and administer employee engagement surveys; compile and analyze results to support culture and retention initiatives
• Coordinate employee recognition programs to promote engagement and morale
• Track employee training completions and monitor certification renewal requirements
• Support internal communications (newsletters, staff updates, event reminders)
• Maintain accurate and up-to-date digital employee and independent contractor records
• Create and revise job descriptions and role requirements in collaboration with department leads
• Assist with offboarding procedures, including exit interviews and termination documentation
• Reconcile monthly group benefits and ensure accuracy in enrollments and deductions
• Update HR databases to reflect changes in employment status, including new hires, leaves of absence, vacation usage, and terminations
  
  

Skills

• Superior verbal and written communication skills
• Superior attention to detail and accuracy
• Strong interpersonal skills with professional phone and in-person etiquette,
• Proficient in Microsoft Office Suite and other relevant HR and recruitment software
• Excellent grammar, spelling, and written documentation abilities
• Ability to manage multiple priorities effectively in high-paced environments
• Strong reading comprehension and information processing skills
• Highly organized, with effective prioritization, planning, and time management skills
• Excellent analytical and problem-solving skills
• Quick to adapt to changing priorities, systems, or work environments
• Self-motivated with the ability to take initiative and work independently
  
  

Proven ability to collaborate effectively within a team setting. The successful candidate will be a team player who is self-motivated looking for a long-term career with growth opportunities. We would like to thank all applicants who respond to this position opening and will be contacting the potentially suitable candidates.