Receptionist / Office Administrator

Scandinavian Building Services; Edmonton; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading Canadian cleaning company is seeking a Receptionist/Office Administrator for their Edmonton office. This role involves managing communication, data entry, and supporting the administrative team. Candidates should have 1-3 years of experience in administration and excellent communication skills. This contract position offers opportunities for growth, a family-friendly culture, and benefits including a comprehensive medical plan.

Benefits

Comprehensive medical and dental plan

Tuition reimbursement for professional development

Year-round family-friendly events

Qualifications

• Minimum of 1-3 years of administrative experience, including reception.
• Experience in office and/or event management is an asset.
• Experience with 8x8 or other VOIP systems.

Responsibilities

• Acting as first point of contact for clients and executives.
• Managing email correspondence, calendar appointments, and taking meeting minutes.
• Completing data entry and creating professional presentations.

Skills

Excellent verbal and written English communication skills

Proficiency in Word, Outlook, Excel and PowerPoint

Excellent organizational skills

Ability to maintain confidentiality

Experience operating a multi-line telephone

Job description

Overview

Administrative Support role at Scandinavian Building Services. We are a Canadian leader in retail and commercial cleaning with 60 years of experience. Starting as a family-owned business in Edmonton in 1982, we now offer full-service janitorial and building maintenance across Canada. We attribute our success to our core values of Service, Motivate, Respect, and Connect. We are looking to add a Receptionist/Office Administrator to the Scandi Family. This is a contract position ending May 29, 2026.

What’s in it for you

• Awarded one of Canada’s Best Managed Companies: We’re committed to a high level of excellence for both clients and our Scandi Family.
• Growth Opportunities: A place to grow with us long term; we offer a tuition reimbursement program for professional development.
• Stability and Job Security: We’ve continued to grow through challenging times with a strong national presence across Canada and growth into the US.
• Family First Culture: We are a family-owned and operated business with year-round family-friendly events; we affectionately call our team the Scandi Family.
• Benefits: Comprehensive medical and dental plan as well as personal days off.

What your day to day will look like

Reporting into the Manager of Administrative Services, this is a contract position working in the head office based in Edmonton.

Hours: Monday–Friday 7:45am – 4:15pm with a 1-hour lunch (30 minutes paid and 30 minutes unpaid).

• Acting as first point of contact for clients and executives in a prompt manner, maintaining a professional and friendly demeanour
• Overseeing and managing email correspondence, calendar appointments, scheduling, and taking meeting minutes
• Completing data entry by compiling, exporting and inputting data into simplified and visually appealing reports
• Creating professional presentations to showcase reports to executives and clients

What you’ll need to succeed

• Minimum of 1-3 years of administrative experience, including reception
• Experience operating a multi-line telephone
• Excellent verbal and written English communication skills (French is an asset)
• Experience in office and/or event management is an asset
• Ability to maintain confidentiality and integrity at all times
• Excellent computer skills; proficiency in Word, Outlook, Excel and PowerPoint
• Experience with 8x8 or other VOIP systems
• Strong communication with a polished and professional presentation
• Ability to drive continuous improvement initiatives with minimal supervision
• Demonstrate a sense of urgency in completing tasks and the ability to prioritize and manage multiple tasks simultaneously
• Excellent organizational skills

Our interview process

• 20-minute preliminary phone interview with our Recruiter
• 40-minute to 1-hour assessment (soft skills and personality)
• 30-minute MS Teams video interview with the Hiring Manager and direct Supervisor for the role

At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.