Receptionist

The Agency | A Two Twelve Company; Grande Prairie; On-site; CAD 32,000 - 42,000; Part time

Job summary

A recruitment agency in Canada is seeking an Office Associate (Temporary Receptionist) to provide exceptional support, greet visitors, and manage communications. The ideal candidate should have a High School Diploma or GED, a positive attitude, and strong organizational skills. This role offers an opportunity to work in a dynamic environment and requires multitasking abilities.

Qualifications

• High School Diploma or GED is required.
• Positive attitude and friendly demeanor.
• Proficient with computers and basic software.
• Strong verbal and written communication abilities.
• Ability to multitask and manage multiple tasks.

Responsibilities

• Greet visitors at front desk by greeting, welcoming and directing them appropriately.
• Answer, screen, and forward incoming calls.
• Maintain a clean and orderly reception area.
• Perform entry level clerical support duties.
• Maintain office security by following safety procedures.
• Schedule appointments and meetings.
• Prepare meeting and training rooms.
• Provide additional administrative support for team members.

Skills

Positive attitude and friendly demeanor

Proficient on computers

Good organization skills

Ability to multitask and handle multiple projects

Strong communication skills, both verbal and written

Education

High School Diploma or GED

Job description

OFFICE ASSOCIATE - Temporary Receptionist

Casual/ Multiple Businesses/ Multiple Locations

Position Summary

Our Office Associates (Level 1) are trained to provide exceptional support as they greet visitors, answer phone calls, and run errands while maintaining professional composure throughout interactions with customers or potential clients. The Office Associate (Level 1) is the first point of contact for an organization and we know having the right person in place is critical.

Duties & Responsibilities

• Greet visitors at front desk by greeting, welcoming and directing them appropriately
• Answer, screen, and forward incoming calls
• Maintain a clean and orderly reception area
• Entry level clerical support
  • Update calendars and schedule meetings
  • Distribute office mail accordingly
  • Order front office supplies and keep inventory of stock
  • Organize and file company documents either electronically or with a paper filing system
  • Other clerical receptionist duties such as filing, photocopying, transcribing and faxing
  • Additional clerical duties as required
• Maintain office security by following safety procedures and monitoring access via the reception desk
• Schedule appointments and meetings
• Preparing meeting and training rooms
• Provide additional administrative support for team members, if necessary

Qualifications & Skills

High School Diploma or GED

• Positive attitude and friendly demeaner
• Proficient on computers
• Good organization skills
• Ability to multitask and handle multiple projects at once
• Strong communication skills, both verbal and written

Submit your resume to The Agency at [e-mail]

Any questions can be directed to Courtney 780-833-1112.

At The Agency, we prioritize your privacy and confidentiality. All applications will be kept strictly confidential until we obtain your permission to share your information with the employer or organization you are applying to. Your trust is important to us, and we are committed to maintaining your confidentiality throughout the recruitment process.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. We are committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified individuals. We celebrate equity, diversity, and inclusion and are committed to building a diverse team that will make a positive contribution to the communities where we live and work.