Receptionist

GSI environement Incorporé d'Filial Englobe; Dartmouth; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading environmental consulting firm in Dartmouth is looking for an experienced Administrative Coordinator to manage office operations and support project teams. The ideal candidate has over 3 years of administrative experience, strong organizational skills, and is proficient in Microsoft Office. This role offers real flexibility, professional growth opportunities, and competitive benefits.

Benefits

Real flexibility

Full range of benefits

Access to a free telehealth service

Confidential employee assistance program

Qualifications

• Minimum of 3 years experience in an administrative role in an office environment.
• Experience in Consulting, Engineering, or Science firm is an asset.
• Ability to meet tight deadlines and prioritize tasks.

Responsibilities

• Apply and promote health and safety rules.
• Coordinate the administration of corporate programs.
• Manage general site administration tasks.
• Handle inquiries from staff.

Skills

Exceptional written and oral English communication skills

Strong problem-solving skills

Excellent organizational skills

Proficient with Microsoft Office

Bilingual would be an asset

Education

Post-Secondary degree or diploma in Office Administration

Job description

Your mission

You will play an important role in a dynamic and passionate team, collaborating on a variety of projects in the environment, renewable energies, hydroelectricity, transportation, materials, buildings and climate change markets. Boldness, innovation and collaboration are an integral part of our daily operations.

Englobe - Who we are

At Englobe, our rigor is matched by sincere care for our colleagues, our customers, our communities, and the environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on collaboration and a diversity of voices. With an entrepreneurial spirit, we empower our customers and communities with boldness and optimism. We are determined to leave a lasting legacy for generations to come.

Does this sound like the right fit for you? Learn more about the role!

Your main responsibilities

• Apply and promote Englobe’s health and safety rules;
• Answering and directing phone calls;
• Processing asbestos samples and payments;
• Coordinate the administration of certain corporate programs under the direction of Human Resources including onboarding and integration;
• Direct and problem solve inquiries from staff;
• General site administration tasks including coordinating building maintenance, ordering office supplies and maintaining local vendors list;
• Coordination of social events and staff luncheons;
• Ordering employee clothing and promotional items for trade shows and conferences;
• Receiving visitors;
• Shipping and receiving of couriers and mail;
• Maintaining a clean/tidy kitchen and printer room;
• Working with IT to order equipment and assist staff with day-to-day requests;
• Travel arrangements;
• Other duties as applicable.

What makes you unique

• Post-Secondary degree or diploma in Office Administration; a related field is an asset;
• Driver’s license required to do local office errands as required;
• Minimum of 3 years experience in an administrative role in an office environment;
• Experience working in a Consulting, Engineering, or Science firm would be an asset;
• Exceptional written and oral English communication skills;
• Proficient with Microsoft Office, especially Word, Excel, PowerPoint and Outlook;
• Strong problem-solving skills;
• Excellent organizational skills and ability to implement and maintain systems of organization;
• Ability to meet tight deadlines, prioritize, multitask and thrive in a fast-paced environment;
• Demonstrated sensitivity and consideration for occupational health and safety;
• Bilingual would be an asset.

What makes Englobe unique

At Englobe, you'll have the opportunity to work on a variety of projects of every size and scope. You'll work in an organization that values you and your experience, and allows you to grow. From day one, you'll enjoy the following benefits:

• Real flexibility;
• Multiple opportunities for professional growth, mentoring and skills development;
• Access to a free telehealth service;
• A full range of benefits (including cost-sharing group insurance and a group RRSP);
• A confidential employee assistance program for you and your family.

What our employees say about us

At Englobe, I feel listened to. The leaders are accessible and always available to support me. Every day, I work with experts who inspire me and help me progress. The projects are cool, and I can see my career evolving. The people are friendly, warm and helpful! Englobe gives me a lot of flexibility, and the work-life balance is perfect for my family. - Digital Marketing Specialist

Want to find out more? Take the time to watch our ESG video. Discover our 2023 Impact Report and Englobe's Code of Conduct.

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