Receptionist

Aecon Concessions; Calgary; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading infrastructure development company in Calgary is seeking a Receptionist to serve as the first point of contact for visitors and manage office support tasks. The ideal candidate will have at least 2 years of office experience, excellent skills with MS Office, and the ability to communicate effectively with staff and clients. The role includes welcoming visitors, handling administrative tasks, and supporting the Equipment team. Join a diverse, inclusive work environment committed to sustainable practices.

Benefits

Professional development programs

Inclusive work environment

Qualifications

• Minimum 2 years of office-related experience.
• Experience with SAP an asset.
• Demonstrated ability to effectively work in a dynamic environment.

Responsibilities

• Warmly greet staff and visitors to the office at reception.
• Provide administrative support with speed and accuracy.
• Assist in booking boardrooms and setting up client meetings.

Skills

Excellent computer skills using MS Office products

Strong communication skills

Attention to detail

Ability to work independently

Organizational skills

Tools

SAP

Job description

Location: Calgary, AB, CA

Operating Sector: Transportation West & Foundations

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well‑being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best‑in‑class Aecon community!

What Is the Opportunity?

Reporting to the Equipment Director, the Receptionist will be the first point of contact for visitors and phone inquiries, providing general office support and reception duties. The ideal candidate will have previous experience in construction, be organized, motivated, detail‑orientated and driven.

What You'll Do Here:

• Warmly greet staff and visitors to the office at reception.
• Provide administrative and clerical support with speed and accuracy.
• Perform and maintain daily documentation, filing and typing.
• Maintain and organize document files.
• Perform general clerical duties; photocopying, mailing, filing and couriers etc.
• Provide administrative support to various departments as needed. Such as assisting with client meetings, creating presentations and packages, etc.
• Provide direct administrative support to the Equipment team.
• Coordinate and organize various internal and external events.
• Assist in booking boardrooms and setting up client meetings.
• Administer office and safety supplies, stationery.
• Ensure office equipment and common areas including the kitchen and boardrooms are tidy and in good working condition.
• Monitor the supplies inventory and replenish when required.
• Performs other duties and responsibilities as required.

What You Bring To The Team:

• Minimum 2 years of office‑related experience.
• Excellent computer skills using MS Office products, including MS PowerPoint, Word and Excel.
• Experience with SAP an asset.
• Ability to work independently, accurate computer data input and record keeping.
• Attention to detail, excellent organizational skills, and discretion with confidential information.
• Ability to problem solve and work independently.
• Demonstrated ability to effectively work in a dynamic environment.
• Must be able to deal with sensitive customer issues in a confidential manner.
• Strong communication skills, dealing tactfully with employees, visitors and customers.
• Problem‑solving, planning and organizational skills, ability to prioritize tasks, work to timelines.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.