Rail Fleet Coordinator

Irving Oil; New Brunswick; On-site; CAD 75,000 - 90,000; Full time

Job summary

A leading energy company is seeking a Rail Fleet Coordinator in Saint John, New Brunswick. In this full-time position, you will manage and optimize the movement, placement, and maintenance of railcars to ensure timely delivery and control costs. Responsibilities include developing logistics plans, collaborating with internal teams, and maintaining stakeholder relationships. Ideal candidates will have strong analytical and communication skills, a background in logistics, and a post-secondary education. Competitive compensation and benefits are offered.

Benefits

Onsite fitness facility

Annual bonus plan

Flexible benefits plan

Paid vacation

Wellness support

Paid volunteer days

Qualifications

• Minimum 5 years of business experience.
• Minimum 3 years in a logistics role; rail logistics preferred.
• Operations experience is a definite asset.

Responsibilities

• Develop and execute logistics plans to support refinery production.
• Collaborate with teams to plan rail fleet movements.
• Optimize railcar utilization for cost efficiency.
• Monitor variables affecting logistics plans.
• Resolve operational issues promptly.

Skills

Strong attention to detail

Data-driven decision making

Knowledge of North American rail system

Analytical skills

Strong communication skills

Proficiency in MS Office (Excel)

Education

Post-secondary education in business or logistics

Knowledge of TDG

Familiarity with rail car management systems

Job description

As a Rail Fleet Coordinator, you will manage the movement, placement, and maintenance of our fleet of railcars to ensure efficient and timely delivery of products to customers. Your goal is to optimize railcar utilization, prevent surpluses and shortages at origins and destinations, and control costs through diligent expense management. Working closely with logistics and commercial teams, you will maintain fluid operations, monitor on‑hand and in‑transit railcars, and ensure high asset utilization across a variety of commodities.

Apply by January 2, 2026.

What We Offer

• Onsite work environment with fitness facility, onsite nurse, and café.
• Competitive compensation including an annual bonus plan, pension plan, and parking allowance.
• Flexible benefits plan with medical and dental coverage effective from day one.
• Paid vacation and an annual option to purchase additional days.
• Wellness support including an annual allowance, paid personal care days, and 24/7 Employee & Family Assistance Program.
• Opportunities to give back, including paid volunteer days, company volunteer programs, and donation matching.

Your Responsibilities

• Develop and execute logistics plans to support refinery production and meet contractual obligations.
• Collaborate with Refinery Planning, Supply & Trading, and Rail Logistics to plan rail fleet movements for various commodities.
• Optimize railcar utilization by diverting and storing cars as needed for cost efficiency.
• Monitor variables and risks affecting logistics plans and implement contingency strategies.
• Resolve operational issues such as service challenges and schedule deviations promptly.
• Maintain stakeholder relationships with internal teams, external partners, and North American railways.
• Oversee railcar maintenance programs and budgets with leasing companies, repair shops, and rail lines.
• Support propane fleet operations in partnership with Irving Energy.
• Provide regular reporting on product movement status and facilitate sublease or trip lease arrangements.
• Perform on‑call duties as required.

Your Skills

• Strong attention to detail.
• Data‑driven decision making and KPI reporting.
• Knowledge of North American rail system.
• Analytical skills for continuous improvement.
• Strong communication skills to coordinate across functions.
• Proficiency in MS Office, especially Excel functions (pivot tables, VLOOKUP, IF).

Education And Experience

• Post‑secondary education in business, logistics, or equivalent experience.
• Knowledge of TDG (Transportation of Dangerous Goods) is a definite asset.
• Familiarity with rail car management systems such as Transcore.
• Minimum 5 years of business experience.
• Minimum 3 years in a logistics role; rail logistics preferred.
• Operations experience is a definite asset.
• Professional designations such as CCLP or SCMP are an asset.

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy created when our people from different backgrounds, identities, cultures, and experiences share their unique perspectives. Diversity is key to our success, and inclusion is everyone’s responsibility.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Management and Manufacturing

Industries

Oil and Gas

Saint John, New Brunswick, Canada