Purchasing / Administrative Assistant

Coast Hotels Limited; Vancouver; On-site; CAD 40,000 - 50,000; Full time

Job summary

A dynamic hotel brand in Vancouver is seeking a full-time Purchasing / Administrative Assistant to support the Director of Corporate Purchasing and be the first point of contact at the corporate office. The role involves assisting with administrative tasks, managing vendor communications, and providing exceptional customer service. Candidates should possess strong communication skills, customer service experience, and proficiency in Microsoft Office, particularly Excel.

Benefits

Competitive wages

Employee discounts

Training & development

Career advancement opportunities

Qualifications

• 1-2 years in a customer service role.
• Demonstrates a superior customer service philosophy.
• Excellent verbal and written communication skills.

Responsibilities

• Assists with Requests for Proposals (RFPs); issuance and response audit.
• Obtains quotes from suppliers.
• Processes fixed assets purchase orders.

Skills

Customer service

Communication skills

Microsoft Office Suite

Attention to detail

Problem-solving skills

Education

Secondary school diploma

Post-secondary education in related field

Job description

Overview

Coast Hotels is a dynamic and growing brand. Our culture is rooted in our values, leadership accountability, and the growth and development of our Ambassadors.

The Purchasing / Administrative Assistant will assist the Director, Corporate Purchasing with administrative duties as well as be the primary point of contact for incoming guests to Coast Hotels corporate office and be responsible for other administrative duties in the corporate office. This position is full-time, in person, at our Corporate office in downtown Vancouver.

Responsibilities

• Assists with Requests for Proposals (RFPs); issuance and response audit
• Obtains quotes from suppliers
• Contracts File Management
• Assists in development of new purchasing programs
• Liaises between vendors and accounting
• Processes fixed assets purchase orders
• Acts as an Ambassador for the office, including greeting visitors in a well-maintained reception area and handling general inquiries
• Handles administrative duties such as responding to basic inquiries, maintaining meeting rooms so they are ready for use, and managing incoming calls
• Receives, sorts, and distributes incoming mail
• Prepares and sends courier packages and ensures accurate billing and records as applicable
• Demonstrates a superior customer service attitude with internal / external contacts
• Gathers hotel information and updates records
• Maintains accurate and organized files and records
• Other duties or additional projects as required

Skills / Knowledge / Experience

• Secondary school diploma;
• Post-secondary education in related field
• 1-2 years in a customer service role
• Demonstrates a superior customer service philosophy
• Excellent verbal and written communication skills
• Excellent phone manner / etiquette
• Demonstrated ability with Microsoft Office Suite; specifically, intermediate level skills in excel
• Interest in working with numbers with high accuracy and attention to detail
• Task and detail oriented
• Intermediate level of decision making and problem-solving skills
• High accountability to own, follow through and report on projects
• Not content with the status quo; driven to create positive change and growth
• Exemplifies Coast’s core values and enjoys working in a culture of accountability

Benefits

Coast Hotels offers a variety of benefits, including competitive wages & benefits, employee discounts, training & development, career advancement opportunities & more!

Coast Hotels is an Equal Opportunity Employer

Coast Hotels would like to thank all interested applicants

Only those selected for an interview will be contacted

NO PLACE LIKE COAST !

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