Public Registry Coordinator

Nunavut Impact Review Board; Cambridge Bay; On-site; CAD 80,000 - 100,000; Full time

Job summary

A provincial environmental assessment agency in Cambridge Bay is seeking a Public Registry Coordinator for a one-year term. The role involves receiving and distributing project proposals, maintaining project files, and responding to inquiries related to environmental assessments. Candidates should have strong communication skills, familiarity with the Nunavut Land Claims Agreement, and two years of related experience. This position offers a unique opportunity to work closely with community stakeholders in the Arctic region.

Qualifications

• Familiarity with the Nunavut Land Claims Agreement related to environmental assessment.
• Experience with record management systems for digital and hardcopy information.
• Understanding of roles of Institutions of Public Government and regulatory authorities.

Responsibilities

• Coordinate and distribute project proposals and related correspondence.
• Maintain electronic and paper files associated with projects.
• Respond to general queries promptly and courteously.

Skills

Excellent verbal and written communications skills

Strong organization skills

Efficiency in Windows OS and Microsoft Office

Good interpersonal skills

Education

High School (Grade 12) Diploma or equivalency

Job description

About The NIRB

The Nunavut Impact Review Board (NIRB) is Nunavut’s environmental assessment agency. Its mission is to protect and promote the well‑being of the Environment and Nunavummiut through the impact assessment process, including responsibilities for assessing the potential impacts of proposed projects before any required permits, licenses and approvals can be granted. Using both traditional knowledge and recognized scientific methods, the NIRB assesses the potential biophysical and socio‑economic impact of proposals, making recommendations and decisions about which projects may proceed.

Mandate of the NIRB

• To provide for certainty and clarity of rights to ownership and use of lands and resources, and the rights for Inuit to participate in decision‑making concerning the use, management and conservation of land, water and resources, including the offshore;
• To provide Inuit with wildlife harvesting rights and rights to participate in decision‑making concerning wildlife harvesting;
• To provide Inuit with financial compensation and means of participating in economic opportunities; and
• To encourage self‑resilience and the cultural and social well‑being of Inuit.

Purpose of Position

This is a one (1) year term position. Reporting to the Manager, Public Registry, Public Registry Coordinators assist in the receipt and distribution of project proposals in accordance with Article 12 of the Nunavut Land Claims Agreement and Part 3 of the Nunavut Planning and Project Assessment Act, acting as a first point of contact in the impact assessment process and providing information or directing inquiries, and managing the flow of information pertaining to environmental assessments.

Essential Duties and Responsibilities

Coordinate, compile, process and distribute project proposals and related correspondence:

• Process project proposal submissions and ensure receipt of relevant documentation and contact information
• Compile and distribute notifications and correspondence related to NIRB assessments to distribution lists, compiling comments as received
• Coordinate and cooperate with all government agencies and departments responsible for processing project proposals to meet established timelines
• Respond to general queries promptly and courteously

Track and Maintain Files

• Maintain both electronic and paper files associated with projects (hardcopy and online public registry) and general correspondence
• Maintain a tracking system for screening, review and monitoring files, including the tracking of pending files
• Liaise regularly with technical staff and provide regular status updates to management

Provide Information and Handle Correspondence

• Follow procedures and systems for internal and external information flow
• Conduct quality assurance on outgoing NIRB correspondence
• Assist with providing guidance to project proponents throughout the impact assessment process
• Compile and distribute information packages to the Board for decision making
• Distribute incoming and outgoing correspondence and information associated with projects

Other Duties and Responsibilities

• Provide administrative support to Board and staff as requested and directed.
• Participate in training and professional development activities to enhance workplace skills and knowledge.
• Any other duties required.

Qualifications

• Familiarity with the Nunavut Land Claims Agreement with specific reference to those sections related to environmental assessment
• Familiarity with record management systems for filing and retrieving digital and hardcopy information
• Understands the roles, mandates and authorities of Institutions of Public Government, government agencies, regulatory authorities and Designated Inuit Organizations within Nunavut’s natural resources, lands and environmental management regime
• General office administration
• Public administration practices and associated control processes

Skills

• Excellent verbal and written communications skills
• Strong organization skills
• Efficiency in Windows operating systems and Microsoft Office applications (e.g., Outlook, Word, Excel, Access, PowerPoint)
• Good interpersonal skills including the ability to use tact and diplomacy and work under pressure

Abilities

• Provide quality control with written correspondence (attention to detail)
• Task prioritization and effective time management
• Work independently when needed
• Cope with frequent interruptions and changes in priorities

Education

• High School (Grade 12) Diploma or equivalency with 2 years’ work experience in positions with similar responsibilities

Experience

• Minimum 2 years in an office environment
• Personal and professional experience in the Arctic or in a cross‑cultural setting

Mental Demands

• Prioritizing tasks and meeting deadlines.
• Outside contacts occur almost on an occasional basis and can involve decisions, requiring tact, diplomacy, and negotiation skills.
• Preparing for and working during public hearings may be stressful.
• Must be prepared to meet the personal and professional challenges associated with living in a small, isolated community with limited resources.

Written and/or conversational fluency in Inuktitut/Inuinnaqtun is considered an asset.

This role is restricted to beneficiaries of the Nunavut Agreement. Nunavut Inuit must clearly identify themselves in their application.

A full job description is available here: http://www.nirb.ca/careers

Closing Date: November 26, 2025 – Apply today!