Provincial Inventory Coordinator

Nova Scotia; Miller Lake; On-site; CAD 30,000 - 60,000; Full time

Job summary

A provincial government organization in Miller Lake seeks a Provincial Inventory Coordinator to manage fleet parts inventory and enhance the SAP inventory system. The ideal candidate demonstrates at least 7 years of progressive supply chain expertise, focusing on procurement, planning, and inventory functions. The role involves oversight of approximately $6.5 million in inventory, training staff in inventory management techniques, and fulfilling a pivotal function in maintaining road safety. Competitive salary range and comprehensive employee benefits are included.

Benefits

Defined Benefit Pension Plan

Health and Dental Insurance

Family Assistance Programs

Qualifications

• Minimum of 7 years of progressive supply chain experience required.
• Knowledge of scheduling, planning, procurement, inventory, and disposal functions.
• Strong problem-solving skills and project management competencies.

Responsibilities

• Manage and implement enhancements to the SAP inventory system.
• Oversee fleet parts inventory operations at Miller Lake and divisional stores.
• Prepare requisitions for provincial fleet stock and formulate policies.

Skills

Customer service

Problem-solving

Project management

Inventory management

Education

Post-secondary certificate or diploma in Business or Supply Chain

Tools

SAP Inventory Management

Job description

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Competition # : 47788

Department:Public Works

Location:MILLER LAKE

Type of Employment:Term

Union Status: NSGEU - NSPG

Closing Date:02-Feb-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

Maintaining our provincial infrastructure is no small job. We’re recruiting for people like you to help our Province achieve big things.

The Fleet Services Division of the Department of Public Works supports the backbone of our provincial highway infrastructure. We are located at Miller Lake, the central Fleet Services hub of the province. At Miller Lake, we are pivotal in ensuring the equipment used to maintain, repair, and build Nova Scotia’s 23,000 kilometers of roads and highways, and 4,100 bridges, is always ready to go.

If you are focused and committed to ensuring the safety of our roads and helping the public arrive safely to their destination, then we have the perfect opportunity for you.

About Our Opportunity

You will be responsible for the management, planning and coordination of all inventory activities, control of the fleet inventories at the central mechanical stores operations at Miller Lake and the provincial inventory fleet operations in the divisional stores at each provincial district. You are also responsible for the procurement of all the parts for the provincial fleet operation.

Primary Accountabilities

As the Provincial Inventory Coordinator, you will manage and implement enhancements to the SAP on-line inventory system. This includes ensuring that the maintenance, updating and input/output of the SAP inventory system is completed correctly and on a timely basis. Also includes the attendance at meetings locally and outside the province in relation to SAP improvements.

Your main responsibilities will also include:

• Manages the fleet parts inventory operation for the Miller Lake stores and the division stores throughout each provincial district.
• Manages fleet stock for slow-moving and/or obsolete holdings and decides whether stock is redistributed or disposed.
• Prepares requisitions for the Provincial Fleet stock to be processed as provincial standing offers (one-three contracts) for the mechanical branches.
• Formulates policies, implements controls and guidelines to ensure the Department's fleet inventory of approximately 6.5 million dollars is managed efficiently. This includes the central operation as well as nine division stores throughout the provincial districts.
• Develops realistic short and long-range goals and objectives through the utilization of inventory management techniques and computerization.
• Provides on-going training for fleet inventory staff across the province in all aspects of the SAP inventory management system (i.e.; Goods Movement, MRP, Physical Inventory Counts). This includes training in all areas of inventory management as well as SAP.
• Establishes and updates material requirements planning procedures and practices for all fleet inventories.
• Confers with Area Managers, Fleet Service Co-ordinators, Project Manager, Shop Supervisors, Financial Services Officers, District Directors and other Department personnel on problems relating to supply, administration, inventory management, and makes recommendations on improvements. Also meets and confers with other provincial government departments to discuss methods of inventory procurement.
• Travels throughout the province to ensure proper procedures are being followed and are consistent; reviews internal systems and procedures and advises on and assists in the development and implementation of enhancements.
• Determines procedures and cycles for directing all physical inventory stocktaking throughout the Province.

Qualifications and Experience

As the ideal candidate, you will require a post-secondary certificate or diploma specialized in Business or Supply Chain. A minimum of 7 years of progressive supply chain experience is required, preferably with a well-rounded knowledge of scheduling, planning, procurement, inventory, and disposal functions. A professional with several years of experience in supply chain management including scheduling, planning, procurement, inventory, and disposal functions will be considered.

Experience in managing and directing a computerized heavy parts inventory. Knowledge of inventory management applications and principles of inventory management in an automated and integrated environment with this application relating to the procedures within mechanical repair plants.

An excellent knowledge of the SAP Inventory Management system with respect to Goods Movement, Material Master, Material Requirements Planning, and Physical Inventory Counts. A working knowledge of the Nova Scotia Occupational Health and Safety Act, Movement of Dangerous Goods, and WHIMIS. Knowledge of the Provincial Government's purchasing principles and procedures.

As the ideal candidate, you have:

• A strong commitment to customer service.
• Experience in assisting clients with specification development, scanning the market for suitable goods, purchasing, and following orders through to delivery & deficiency resolution.
• Strong problem solving and project management competencies.
• Experience leading projects.
• Experience in managing inventory systems.
• The ability to process a large volume of work under tight deadlines.

You bring outstanding leadership, diplomacy, project management, and communication skills. You have strong problem-solving skills and a demonstrated ability to manage competing priorities and demands. You are a highly organized individual who is focused on continuously improving quality and has a solution-focused approach. You are responsive and able to prioritize a high volume of competing and sometimes rapid requests. You are an excellent relationship builder, self-starter, and are effective in working in a team-orientated environment, with the ability to undertake complex assignments without supervision.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

This is an excellent career opportunity for many, and we do consider an equivalent combination of training, education, and experience. Related equivalencies may include, but are not limited to:

• 9 years of related work experience.

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as aDefined Benefit Pension Plan , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here:Benefits for government employees .

Working Conditions

Work is performed in a mechanical repair environment occasioned by smoke, gas fumes, and machinery noise.

Additional Information

This is a Term employment opportunity with an anticipated end date of March 31, 2027. The appointment status (Term, Temporary or Casual) is dependent on the start date of the successful candidate.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths

Pay Grade: TE 23

Salary Range: $2,446.71- $2,887.20Bi-Weekly

Note: The salary rates shown reflect the new Civil Service Agreement, effective April 1, 2025. Implementation in our HR system will occur on February 5, 2026. Until then, the current rates will apply. Employees hired during this period will receive retroactive pay adjustments in accordance with the new agreement and applicable policies.

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement:

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed [e-mail].