Project Coordinator Career Opportunity

Abcott Construction; Brantford; On-site; CAD 50,000 - 70,000; Full time

Job summary

A construction company in Ontario is seeking a Project Coordinator to assist Project Managers with administrative tasks and ensure successful project completion. The role requires effective communication and strong organizational skills to manage documentation and client needs. Ideal candidates will have experience in a construction environment and a proactive approach to process improvement.

Qualifications

• Experience supporting project managers in a construction environment.
• Strong organizational skills to manage multiple project tasks.
• Ability to prepare and handle project-specific documents.

Responsibilities

• Assist Project Managers in all phases of the construction project.
• Prepare and distribute documentation for projects.
• Ensure client needs are met promptly and cost-effectively.

Skills

Effective communication

Project documentation management

Negotiation skills

Job description

Project Coordinator

The Project Coordinator assists the Project Managers in all phases of a construction project, from selling projects to estimating, submitting quotes, and managing subcontractors, materials, inspections, and administrative tasks necessary for successful project completion. The role involves ensuring critical documentation is prepared, updated, delivered, and communicated at each project stage. Additionally, the Coordinator may assist in developing new administrative processes to enhance project delivery and management. This position reports to the Senior Project Manager.

Primary Functions

• Distribute drawing and specification packages for subtrade pricing for review and approval by Project Managers.
• Solicit a minimum of three quotes on materials and subtrades as requested by Project Managers, Construction Manager, and Site Supervisors.
• Prepare and distribute project-specific documentation, including:
• Site status inspection reports to track progress and quality.
• Deficiency lists.
• Daily approved time and material site reports for additional work performed by personnel and subtrades.
• Set up and maintain project administration files.
• Invoice time and material projects.
• Attend meetings with Project Managers, clients, consultants, and subcontractors.
• Assist Project Managers with negotiations involving subcontractors, purchase orders, shop drawings, and change orders.
• Perform routine site visits to assist in preparing site documentation.
• Coordinate and ensure submission of completed project closeout documentation.
• Assist in preparing and issuing project proposals, RFPs, tenders, budgets, and cash flow projections.
• Help ensure client needs are met promptly and cost-effectively.
• Contribute ideas for improving company processes with a positive attitude and help develop this mindset in others.
• Keep Project Managers informed about project status and issues affecting client relations and project delivery.
• Provide support to Site Supervisors as needed.

Accountabilities

The Project Coordinator will support Project Managers to ensure projects are completed professionally and timely by managing administrative tasks and minimizing the company's risk exposure. Effective communication, both written and verbal, across multiple projects, is essential for success in this role.