Project Administrator – Halifax

EXP; Halifax; On-site; CAD 45,000 - 75,000; Full time

Job summary

Join a forward-thinking company dedicated to innovative solutions in the built and natural environments. In this role, you will be part of a dynamic Design team within the Buildings Group, providing essential administrative support for large Architectural projects. Your expertise in administration and communication will be key as you assist with client meetings, document control, and project coordination. This is an exciting opportunity to contribute to impactful projects while being part of a diverse and talented team that values creativity and collaboration. If you thrive in a fast-paced environment and are passionate about making a difference, this role is perfect for you.

Qualifications

• 5+ years of experience in Administration, preferably in the Architectural industry.
• Advanced typing and excellent communication skills are essential.

Responsibilities

• Assist Project Manager with administrative tasks for large Architectural projects.
• Attend meetings and maintain document control and organization.

Skills

Administrative Skills

Communication Skills

Time Management

Multi-tasking

Attention to Detail

Organizational Skills

Problem Solving

Adaptability

Education

5+ years in Administration

Experience in Architectural & Engineering industry

Tools

Newforma

Procore

Job description

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Your work environment at EXP

We are seeking an individual who is excited to participate with an established Design team and be a part of the Buildings Group, based in Halifax, Nova Scotia. This position will assist the Project Manager on various project administrative duties for large Architectural projects.

What a day at EXP has in store for you

• Attend and take minutes at Client and User group meetings
• Assist staff with client presentations, meetings and travel scheduling
• Perform and maintain Document Control
• Maintain and organize document files
• Provide Administrative support during all design phases of Architectural projects
• Perform any other Administrative duties and responsibilities as required

What your experience looks like

• 5+ years working in Administration
• Experience in the Architectural & Engineering industry
• Advanced typing, proofing and formatting skills
• Excellent grammar verbal and written communication skills
• Excellent time management and prioritization skills
• Must be very well organized
• Excellent at multi-tasking and paying attention to detail
• A great team player
• Driven individual that handles tight deadlines well
• Resourceful and adapts quickly to new software, methodology or technologies
• Newforma & Procore software knowledge would be an asset
• Experience with governmental agencies would be an asset
• Experience with assisting in Contract Administration would be an asset
• Knowledge and experience with Healthcare projects would be an asset

About Us

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: [e-mail].

What makes us different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Job Info

• Job Identification 110032
• Posting Date 03/07/2025, 08:52 PM
• Job Schedule Full time
• Locations 90 Lovett Lake Court, Halifax, NS, B3S0H6, CA