Project Administrator

Dillon Consulting Limited; Sydney; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A Canadian professional consulting firm is seeking a Project Administrator who will be essential in the financial and organizational aspects of project management. Candidates should possess at least two years of administration experience and exemplary communication skills. The role allows for flexible work arrangements and offers many benefits, including a competitive compensation package, health benefits, and professional development opportunities. This opportunity offers the potential for a rewarding career within the firm.

Benefits

Employee share purchase plan

Competitive compensation package

Comprehensive health benefits

Generous retirement savings plan

Student loan repayment assistance

Flexible work hours

Learning and Development opportunities

Wellness Subsidy

Qualifications

• Minimum of two years administration-related experience or equivalent education and skills.
• Prior experience in a project administration or project coordination role is preferred.
• Understanding of basic accounting principles and project management concepts.

Responsibilities

• Assist with project initiation, planning, and execution.
• Support financial monitoring and budgeting for projects.
• Manage documentation in accordance with quality management systems.

Skills

Attention to detail

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Teamwork

Multi-tasking

Education

Post-secondary education in project management or administration

Tools

Microsoft Office Suite

Job description

Project Administrator

We are currently seeking motivated candidates for the position of Project Administrator. The successful candidate can be based at any one of our Eastern Canada office locations: Fredericton, Halifax, Moncton, Saint John, St. John’s, and Sydney with the opportunity for flexible work arrangements to help balance the competing demands of work and personal life.

In this role you will be a welcome addition to our dynamic administrative team. As a Project Administrator you will showcase your financial, organizational and communication skills in a fast‑paced professional office environment. Your ability to create strong working relationships with technical project managers will elevate your and the company’s collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

Responsibilities

• Project Administration: Project Initiation and Planning

Support execution of agreements, initiate projects in Dillon’s financial management system, facilitate project plan completion and distribution to team, support health and safety plan preparation and communication.

• Project Execution: Assist with the development and maintenance of documentation in accordance with Dillon’s quality management system, undertake document management of pertinent project information, provide enhanced and embedded project support to meet unique project requirements on an as‑required basis, including administrative support and task coordination.

• Project Monitoring, Controlling, and Project Closing: Facilitate monthly invoicing, financial monitoring, budget analysis, and data entries in Dillon’s financial management system, support scope change development and addition to the financial management system, liaise with Dillon’s finance department, support project close‑out.

• General Office Support: Assist with general office‑related administrative activities as required, and contribute to fulfill the variety of tasks necessary to run the office effectively.

• Learning and Development: Commitment to self‑development and ongoing learning and professional development.

Qualifications

• Minimum of two years administration related experience or demonstrated combination of education, skills, knowledge and experience.
• Prior experience in a project administration or project coordination role is considered an asset.
• Post‑secondary education in a project management or an administration related program is considered an asset.

Experience

• Understanding of basic accounting principles, terms and financial functions.
• Understanding of project management concepts.
• Proficient in the use of the Microsoft Office Suite, specifically Word and Excel.
• Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs particularly in processing files and records with accuracy.
• Excellent interpersonal, organizational and communication (written/verbal) skills.
• A team player with the ability to multi‑task; collaborates with others to promote understanding and provide necessary support.
• Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset.

Benefits

• Employee share purchase plan – Dillon is 100% employee owned and share ownership is open to all full‑time regular employees.
• A competitive compensation package.
• Comprehensive health benefits.
• Generous retirement savings plan.
• Student loan repayment assistance with matching employer contributions.
• Flexible work hours.
• Learning and Development opportunities.
• Focus on Innovation.
• Employee and Family Assistance Program (EFAP).
• Wellness Subsidy – employees can take advantage of a subsidy that can be put toward expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes.

About Dillon

Dillon is a proudly Canadian, employee‑owned, professional consulting firm specializing in planning, engineering, environmental science, and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi‑faced projects. With over 20 offices and more than 1000 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 18 years and has the distinction of having achieved Platinum Club member status in this program.

Health & Safety at Dillon

Prospective employees are expected to fully align with Dillon's core commitment to Health & Safety. This includes active, ongoing engagement with our Health & Safety processes and platform, and the active, ongoing identification and reporting of health and safety hazards.

Employment Equity, Diversity & Inclusion at Dillon

Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences. Inclusion is more than a word to us, it is the way we choose to run our business. We encourage you to contact us if you require accommodation during the interview process. We would love to hear from you!