Program Coordinator (Contract)

Kaizen Lab Inc.; Calgary; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading environmental organization in Calgary is seeking a detail-oriented administrative professional to join the Employment Programs team. This role involves managing relationships with participants and host organizations, providing support for program processes, and ensuring smooth operations. Ideal candidates will possess a post-secondary degree/diploma, strong organizational skills, and be comfortable working collaboratively in a dynamic team environment. Opportunities for professional growth and a supportive workplace culture are offered.

Benefits

Opportunities for professional development

Collaborative workplace culture

Hands-on experience across environmental sectors

Qualifications

• Must have a post-secondary degree/diploma.
• Great attitude and multitasking ability.
• Strong organization and detail orientation.
• Professionalism in client interactions.
• Willingness to travel periodically across Canada.

Responsibilities

• Manage administrative tasks for Employment Programs.
• Build client relationships with professionalism.
• Provide support for data reporting.
• Assist in business development opportunities.
• Plan and execute events and activities.

Skills

Proficient computer skills

Strong organizational skills

Great attitude

Administrative experience

Time management skills

Education

Post-secondary degree/diploma

Tools

MS Office

Job description

Overview

ECO Canada is the steward for the Canadian environmental workforce across all industries. From job creation and wage funding to training and labour market research – we champion the end-to-end career of an environmental professional. We work with the federal, provincial, and municipal governments in all Canadian regions to support economic growth and environmental stewardship as best practices.

When you work at ECO Canada, you are supporting the growth of an abundant environmental workforce. Along with competitive benefits and compensation, we provide the opportunity to work alongside a dynamic team that values collaboration, high performance, and, of course, celebrating our successes. We believe that rewarding, meaningful work should be part of every step of the career journey.

Job Description

Are you looking for a role where you will truly make a difference and contribute to a growing industry in Canada? ECO Canada is looking for a performance-driven individual to join the team immediately. As a key member of the Employment Programs team, your role will be made up of responsibilities that contribute to new and existing relationships and ultimately help participants further their career goals in the environmental industry. Reporting to the Senior Manager, Employment Programs the successful candidate will have a passion for the environmental sector, and expertise in program coordination.

While each member of ECO Canada has individual responsibilities, ECO takes a team-based approach. Everyone is encouraged to take ownership of their ideas and to see them through to completion, collaborating with key influencers as required.

Responsibilities

• All administrative tasks related to the Employment Programs: Manage participants and host organizations through the application and approval process for the program, input data and track financials of the Employment Programs, and manage contracts, budget and administrative paperwork with the participants and host organizations.
• Build and nurture positive client relationships by handling questions and concerns with speed and professionalism.
• Persistently monitor status of documentation and chase required paperwork.
• Troubleshoot and assist hosts and participants with program related issues and questions.
• Be solutions-focused and maintain a positive, empathetic, and professional attitude toward program participants at all times.
• Become an ambassador for the Employment Programs, help participants and host organizations throughout their placements, including understanding the key success factors and resources available to ensure placement success.
• Provide support for data reporting and analytics.
• Assist in business development opportunities, which may include external email and call campaigns.
• Provide administrative support for the planning and execution of events and promotional activities.
• Opportunity to travel to conduct site visits, participate in networking events and other promotional or project specific events, as assigned.

Qualifications & Education

We require a post-secondary degree/diploma, and the following skills:

• Great attitude and ability to maintain control while coordinating activities and balancing multiple priorities.
• Proficient computer skills and experience with MS Office.
• Strong organizational and time management skills combined with an acute attention to detail.
• Well-developed, independent work ethic along with ability to communicate with the team and external parties.
• Professional attitude with staff and clients with a focus on providing exceptional service.
• Motivated self-starter with a strong desire to learn and a willingness to adapt to a variety of situations.
• Administrative experience is considered an asset.
• Must be willing to travel periodically throughout Canada

Why Join ECO Canada?

• Be part of a passionate, mission-driven team supporting Canada’s environmental workforce.
• Gain hands-on experience across multiple areas of the environmental sector.
• Opportunities for professional development and growth within a supportive environment.
• Collaborative workplace culture where your ideas are valued and encouraged.

This role is a temporary contract position until March 31, 2026.

This role is based at ECO Canada’s Calgary head office (unless otherwise noted). After a 3-month probation period, eligible employees may transition to a hybrid schedule with at least 3 days per week in the office.

If you feel you are the perfect fit for this position and are looking to join a company culture that is fun, flexible, and defined by our collective drive for success, please apply now through our website. Upload your resume and cover letter as one PDF file.Applicants who do not include a cover letter will not be considered.

We thank all applicants; however, only those selected for an interview will be contacted. No phone calls, please.

ECO Canada is dedicated to recruiting and retaining employees from diverse backgrounds. By recognizing and valuing a diverse workforce, we are committed to hiring practices that are fair and equitable. ECO Canada will always seek to hire the most qualified candidate for a position based on character, competency, compatibility, and commitment.

In the spirit of respect and truth, we honour and acknowledge Moh'kinsstis and the traditional Treaty 7 territory of the Blackfoot confederacy: Siksika, Kainai, Piikani as well as the Stoney Nakoda and Tsuut\'ina nations. We acknowledge the members of the Metis community and specifically, the Métis Nation Region Three. Finally in the spirit of reconciliation and because we are all treaty people, we also acknowledge all Calgarians who make our homes in the traditional Treaty 7 territory of Southern Alberta.