Program Coordinator

T.Y. Lin International Canada; Toronto; Hybrid; CAD 80,000 - 100,000; Part time

Job summary

A leading infrastructure consulting firm seeks an experienced Program Coordinator in the Greater Toronto Area. This part-time role involves overseeing project progress, managing engineering service contracts, and ensuring compliance with financial terms. Ideal candidates will have a Bachelor's degree and 10 years of relevant experience, with strong communication and organizational skills. The firm offers a comprehensive benefits package.

Benefits

Comprehensive total rewards package

Extensive medical, disability, and life insurance coverage

Paid time off

Employee assistance program

Retirement savings plan with company matching contributions

Qualifications

• 10 years of experience in project coordination preferably in construction or engineering projects.
• Experience with invoicing accounts receivable and tracking project finances.
• Excellent communication and interpersonal skills.

Responsibilities

• Oversee engineering services for construction services for clients.
• Monitor the daily progress of projects under a large program.
• Assist Project Managers in preparing and managing subconsultant agreements.

Skills

Project / Program Management

Organizational skills

Meeting Facilitation

Public Speaking

Administrative Experience

Education

Bachelor's degree in engineering or Construction Management

Tools

Deltek

Job description

Overview

TYLin is a globally recognized full-service infrastructure consulting firm committed to providing innovative cost-effective constructible designs for the global infrastructure market. With over 3000 employees throughout the Americas Asia and Europe the firm provides support on projects of varying size and complexity. Together we enhance conventional designs with smarter more resilient systems. We provide people with better mobility. We steward precious resources by finding more sustainable solutions.

Job Summary

We are seeking an experienced Program Coordinator to join our Water Sector team part-time in the Greater Toronto Area. The incumbent candidate will be a key figure in overseeing engineering services contract management project progress and financials for a variety of complex projects across the GTA and Southwestern ON.

Responsibilities

• Oversee engineering services for construction services for client in field office studies design and office services during construction.
• Monitor the daily progress of projectsunder a large program
• Assist Project Managers in preparing and managing subconsultant agreements invoicing risk registers EAC forecasting schedules and other project management duties as required.
• Review and verify subconsultant invoices for accuracy and compliance with contractual terms.
• Prepare and submit invoices in coordination with project managers including detailed review of approved contract rates and compiling backup documentation.
• Track and follow up on accounts receivable (AR) to ensure timely payments.
• Support the opening and closing of task orders ensuring proper documentation and approval.
• Assist with tracking and processing change orders ensuring they are properly documented and communicated.
• Coordinate with internal teams and subconsultants to resolve any issues or delays.
• Generate reports and updates on project progress financial status and milestone tracking for management review.
• Prepare detailed meeting agendas and minutes for distribution and follow up on action items.
• Manage project documents through detailed record keeping practices.

Qualifications

• Bachelors degree in engineering Construction Management or a related field (or equivalent experience).
• 10 years of experience in project coordination preferably in construction or engineering projects involving multiple task orders and subconsultants.
• Experience with invoicing accounts receivable and tracking project finances preferably in Deltek.
• Excellent communication and interpersonal skills with the ability to work with multiple stakeholders including subconsultants clients and internal teams.
• Strong organizational and spreadsheet skills with attention to detail and the ability to manage multiple priorities effectively.
• Client focused always striving to give clients the best solutions.
• Strong commitment to innovation by creating new and better ways to solve clients toughest challenges.
• High levels of integrity always doing the right thing in an ethical fair and sustainable way.
• Demonstrated experience of collaboration in a diverse and inclusive team working together toward technical excellence.

Additional Information

TYLin is committed to employment equity and providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for a disability during any stage of the recruitment process please notify Human Resources at The company and its employees are required to comply with all local health authority legal or lawful client requirements.

LI-Hybrid

TYLin offers a comprehensive total rewards package. Our benefits may include extensive medical disability and life insurance coverage continuing education benefits paid time off employee assistance program and a retirement savings plan with company matching contributions.

We encourage all candidates to explore our total rewards offering.

TYLin is an equal opportunity employer and we prohibit discrimination and harassment of any type as protected by federal provincial state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all company and its employees are required to comply with all local health authority legal or lawful client requirements.

Key Skills

• Project / Program Management
• Program Management
• Developmental Disabilities Experience
• Organizational skills
• Data Collection
• Meeting Facilitation
• Utilization Review
• Administrative Experience
• Program Development
• Public Speaking
• Supervising Experience
• Social Work

Employment Type : Part-Time

Experience : years

Vacancy : 1