Production Coordinator, Tours and Projects

PixMob; Montreal; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading immersive experience company in Montreal is seeking a Production Coordinator to handle logistics, administrative tasks, and financial monitoring for event production. The ideal candidate will have a degree in Project Management or Administration, bilingual in French and English, and possess exceptional organizational skills. This role offers opportunities for travel and flexibility in work hours as per project requirements.

Qualifications

• Minimum of 2 to 3 years of experience in a coordination role, ideally in events or production.
• Must have a valid passport and be available to travel occasionally.

Responsibilities

• Coordinate travel logistics for production teams.
• Monitor invoices and budget management tools rigorously.
• Provide administrative support to Directors and Project Managers.

Skills

Organizational skills

Bilingual in French and English

Advanced proficiency in Google Suite

Flexibility and adaptability

Experience in coordination role

Education

Project Management or Administration Degree

Tools

Project management tools

Job description

✨ About Pixmob

PixMob is one of the world’s leaders in creating immersive experiences for live events. You might have seen 60,000 people lighting up at the Super Bowl, or at a Coldplay concert. Our goal is to ignite collective joy for fans worldwide.

We work with international artists, event organizers, sports teams and brands who care about creating unique & memorable experiences for their guests. PixMob is rooted in design and innovation. Alongside our customers, we reinvent immersive experiences through advanced wireless technologies engineered in‑house, at our Montreal HQ. From rapid‑prototyping to mass‑manufacturing, we are fully vertically integrated to keep pushing the boundaries of the possible. We are leading the way with our sustainability efforts as we have been fighting against single‑use plastics. We focus our efforts on using recycled or plant‑based compostable materials and encouraging our clients to recycle our products.

The culture at PixMob is one based on humility, relentlessness and cooperation. We operate in a competitive market and need to keep innovating to stay ahead. People who thrive have a deep curiosity to keep improving, learning and coaching others. Our clients are some of the most creative people in the industry and rightfully the most demanding.

🎯 Job Summary

Reporting to the Director – Production and Projects, the Production Coordinator is the logistical, administrative, and data support pillar for production tours and projects. The successful candidate is essential to ensure smooth operations and rigorous budget monitoring. They will work closely with all members of the production teams, including the Senior Project Technician, and contribute directly to the success of our activations worldwide.

🔑 Key Responsibilities

Logistics and Travel Support

• Actively participate in the organization and coordination of all travel logistics for production teams (purchasing flight tickets, hotel reservations, transfers, etc.).
• Support Line Producers in creating various documents, including detailed tour plans.
• Ensure the preparation of roadmaps (tour or event books) and travel documents for the team.

Administrative and Financial Support

• Rigorously monitor invoices related to tours and projects, ensuring liaison with the accounting department.
• Ensure payment follow‑up and accurate data entry into budget management tools.
• Process, verify, and submit expense reports for traveling team members as needed.
• Keep dashboards and budget monitoring tools up to date.

Technical Collaboration and Project Support

• In close collaboration with the Senior Project Technician, provide flexible and varied administrative support for documentation, project reports, and monitoring of deliverables according to specific project needs.
• Ensure the organization and updating of operational and technical project documents.
• Facilitate inter‑team communication within the Production and Projects department.
• Offer general administrative support to Directors and Project Managers (meeting planning, note‑taking, presentation preparation, etc.).

📝 Required Qualifications And Skills

• Education: DEC or BAC (College Diploma or Bachelor's Degree) in a relevant field (Project Management, Administration, Event Production, or other).
• Experience: Minimum of 2 to 3 years of experience in a coordination role, ideally in events, production, or a fast‑growing environment.
• Technical Skills: Advanced proficiency in the Google Suite (Google Sheets is essential), experience with project management tools is a plus.
• Languages: bilingualism (French and English), both oral and written, is essential due to our international projects.
• Personal Qualities:
• Exceptional organizational skills and meticulousness.
• Proven ability to thrive in a "fast‑paced" environment and manage multiple priorities simultaneously.
• Flexibility and adaptability: Must be willing to adjust the work schedule according to production and event requirements, especially during peak periods (e.g., playoff seasons). The work schedule may be atypical (e.g., 2 PM to 10 PM, weekends).
• Travel Availability: Must be available to travel occasionally if a project or field activation requires the presence of a Production Coordinator. Must have a valid passport.

Language & Inclusivity

• The candidate must possess fluent proficiency in English communication skills as day to day business will be done with international clients, including but not limited to the US market / European Market / Asia Pacific / etc.
• Inclusivity is at the heart of our culture. We welcome and value candidates from all backgrounds, identities, and experiences. Please note that our job posting uses simplified grammar to facilitate comprehension between languages, and is not meant to discriminate nor foster biases between gender identities. Join us in creating a diverse and inclusive workplace where everyone feels respected and empowered.

Thanks for showing interest in PixMob and this position. Please note that only selected candidates will be contacted.