Procurement Coordinator

Aviva; Markham; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

A leading insurance company in York Region is seeking a Procurement Coordinator to support procurement activities and supplier performance management. The ideal candidate will have a university degree and strong organizational skills, with no prior experience required. This role offers a compelling rewards package including competitive compensation, benefits, and opportunities for professional development in a hybrid work environment.

Benefits

Base compensation

Annual bonus eligibility

Competitive vacation package

Health benefits

Corporate wellness programs

Qualifications

• No prior working experience required.
• Under two years since graduating with a University degree.

Responsibilities

• Support procurement sourcing and supplier performance management.
• Provide white-glove support to business users in Ariba.
• Assist with due diligence process and contract workspace creation.

Skills

Strong organization skills

Excellent interpersonal skills

Attention to detail

Tech savvy

Customer service mindset

Education

University degree or equivalent

Tools

Microsoft Office Suite (Word, Teams, Excel, PowerPoint)

Job description

Overview

Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence.

We are currently looking for a Procurement Coordinator who will support procurement sourcing and supplier performance management activities required under the procurement standard and related frameworks, thereby providing quality and excellence in project delivery.

The Procurement Coordinator is also responsible for providing white-glove support to business end users in navigating through various third party due diligence activities and their interactions with our e-procurement system Ariba. As a member of this team on the frontline with our key stakeholders, this role will identify gaps and improvement areas for existing procurement processes and methodologies.

Does this sound like your next role? Read on!

What you'll do:

• Provide elevated white-glove support for business stakeholders to use Ariba / Guided Buying effectively
• Assist Procurement leads with day-to-day activities such as initiating new supplier requests, due diligence process, creation of contract workspace, and submitting contracts for e-signatures
• Apply knowledge of end-to-end procurement activities in accordance to various policies and guidelines in place to ensure compliance.
• Complete key procurement and contracting tasks in Ariba with good quality, and identify data/information quality gaps and issues to be escalated and addressed
• Regular Communication: Updates, Status reports, presentation decks
• Compliance issues tracking and data entry
• Support management team as relates to the evidencing and attestation of compliance.
• High quality, timely and effective compliance with relevant policies, guidelines and standards.
• Add value by recommending changes to the process in place to comply with relevant policies, guidelines and standards.
• Contribute to increased stakeholder satisfaction, as measured through internal surveys

What you'll bring:

• University degree or higher or an equivalent combination of education and work experience
• No prior working experience required
• Under two years since graduating with a University degree
• Strong organization skills including demonstrated tenacity for following up with team, stakeholders and governance SMEs on outstanding items
• Experience with Microsoft suite such as MS Word, Teams, Excel and PowerPoint
• Excellent interpersonal, communication, influencing, and collaboration skills
• Ability to work effectively with a wide range of constituencies in a diverse community
• Effective use of listening skills and displays openness to other people's ideas and thoughts
• Use of common business courtesy, tact, discretion and some persuasion to maintain cooperative associations.
• Proactive; is a go-getter
• Tech savvy
• Attention to detail
• Data driven and good with numbers
• Organized, structured and logical thinker; innately process oriented
• Ability to interpret, adapt, and apply various Aviva’s guidelines, policies and procedures
• Ability to work with the unknown, and problem solve issues by identifying and addressing root cause issues
• Customer service mindset; able to provide white-glove service to customers
• Change agent
• Ability to manage multiple deliverables in a fast-paced and evolving organization
• Makes decisions within established guidelines and policies. Refers the most difficult situations to supervisor or other procurement team members for guidance
• Works in compliance with established procedures and/or protocols. Identifies and resolves readily identifiable, clearly defined problems.

What you'll get:

• Compelling rewards package including base compensation, eligibility for annual bonus, retirement savings, share plan, health benefits, personal wellness, and volunteer opportunities.
• Outstanding Career Development opportunities.
• We’ll support your professional development education.
• Competitive vacation package with the option to purchase 5 extra days off per year
• Employee driven programs focused on gender, LGBTQ+, origins, diversity and inclusion
• Corporate wellness programs to support our employees’ physical and mental health
• Hybrid flexible work model

Aviva Canada has an accommodation process in place to provide accommodations for employees with disabilities. If upon commencement of employment you require a specific accommodation because of a disability, please contact your Talent Acquisition Partner so that an appropriate accommodation can be arranged. This process applies throughout your career with Aviva Canada.